Remote Records Manager: Legal Case Files & Compliance

AgUpdate; Dallas (TX); A distancia; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

Level Legal is seeking a mid-level Records Manager to oversee the complete case file lifecycle for the UAC program, including packaging and shipping records to the ORR Federal Records Center in accordance with NARA specifications.

The role requires managing litigation holds, records inventory, and document control across SharePoint and related systems, with emphasis on privacy compliance and audit support. This is a remote position.

Responsabilidades

• Manage the end-to-end case file lifecycle: compilation, indexing, quality check, closure, and secure storage of records supporting the UAC program.
• Prepare, physically package, and ship retired records to the ORR Federal Records Center in full compliance with NARA records transfer specifications (container standards, labeling, SF135 transmittals, and shipment scheduling).
• Administer litigation holds: issue, track, and release holds; coordinate with Level Legal and HHS counsel; document chain of custody for held records.
• Maintain the program's records inventory, retention schedule mapping (NARA-approved schedules / HHS records schedules), and disposition logs.
• Operate and enforce document control in the program's electronic repositories (SharePoint and connected systems), including access controls and version integrity.
• Support audits, FOIA-related searches, and agency data calls by locating and producing records accurately and on time.
• Develop and maintain records management desk procedures, filing plans, and training materials for PMO staff and subcontractors.
• Ensure all records handling complies with HHS privacy requirements and Level Legal information-security policy; report and remediate any mishandling.
• Coordinate physical shipment logistics (secure transport, tracking, receipt confirmation) with the Federal Records Center.

Descripción del empleo

Level Legal is seeking a mid-level Records Manager to oversee the complete case file lifecycle for the UAC program, including packaging and shipping records to the ORR Federal Records Center in accordance with NARA specifications.

The role requires managing litigation holds, records inventory, and document control across SharePoint and related systems, with emphasis on privacy compliance and audit support. This is a remote position.