Contracts & Office Operations Specialist

Pike-Industries; Fairfield (ME); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement savings plan

Wellness programs

Career growth opportunities

Job summary

Pike Industries, Inc. is seeking an Office Administrator to support contracts management and bidding activities in Maine. The role involves preparing subcontracts, tracking bid requirements, coordinating documentation, and assisting with accounts payable tasks.

We offer hourly pay with growth potential, and a benefits package including medical, dental, vision, and retirement plans. This position emphasizes organization, accuracy, and proactive office support across the operations team.

Qualifications

• Experience supporting contracts management and bid processes.
• Ability to generate and track subcontracts and documentation.
• Comfort using accounting software and MS Office daily.

Responsibilities

• Assist Contracts Manager with contract requirements and documentation.
• Support bidding processes: track ads, review requirements, coordinate subcontractor quotes and bids.
• Prepare subcontracts, safety qualifications, insurance and indemnity tracking.
• Process subcontract payment sheets and submit for approval.
• Generate work orders and manage documentation in project files.
• Support operations with office management and coordination.

Skills

Attention to detail

Organizational skills

Communication

Tools

Accounting software

Microsoft Office

Job description

Pike Industries, Inc. is seeking an Office Administrator to support contracts management and bidding activities in Maine. The role involves preparing subcontracts, tracking bid requirements, coordinating documentation, and assisting with accounts payable tasks.

We offer hourly pay with growth potential, and a benefits package including medical, dental, vision, and retirement plans. This position emphasizes organization, accuracy, and proactive office support across the operations team.