Subcontractor Coordinator

The Pike Company; City of Rochester (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading construction firm is seeking a detail-oriented Subcontract Coordinator in Rochester, NY. You will support the Estimating team by driving competitive bidding and maintaining strong relationships with subcontractors. The ideal candidate has a degree, relevant experience, and skills in Microsoft Office. Compensation ranges from $45,000 to $65,000 based on experience and location. Strong communication and organizational skills are essential for thriving in this role.

Qualifications

• Minimum of 2 years of relevant experience or equivalent combination of education and experience.
• Understanding of construction standards, practices, and technology preferred.

Responsibilities

• Solicit subcontractors and vendors for bids and budget pricing.
• Manage and maintain subcontractor data within construction software systems.
• Generate and distribute weekly bid activity reports.
• Support subcontractor prequalification processes.

Skills

Proficiency in Microsoft Office applications

Ability to read schedules, drawings, and specifications

Strong communication and organizational skills

Collaborative problem-solving skills

Education

Associate degree

Bachelor’s degree preferred in a related field

Job description

Pike Construction is seeking a detail-oriented and relationship-driven Subcontract Coordinator to support our Estimating team. This role plays a key part in building and maintaining strong partnerships with subcontractors and vendors while ensuring a smooth and effective bid solicitation process.

The Subcontract Coordinator helps drive competitive bidding, supports outreach initiatives, maintains critical subcontractor data, and collaborates across departments to ensure project success.

Key Responsibilities

Solicit subcontractors and vendors for bids and budget pricing.

Build and maintain collaborative relationships with key subcontractor partners.

Manage and maintain subcontractor data within construction software systems.

Administer solicitation software platforms and user access.

Monitor bid communications and respond appropriately.

Generate and distribute weekly bid activity reports.

Support Operations and Purchasing teams with trade- and location-specific subcontractor lists.

Identify and solicit XBE subcontractors and support Good Faith Efforts initiatives.

Assist with subcontractor outreach events for bidding and construction management projects.

Support subcontractor prequalification processes in CMIC.

Participate in training and uphold company policies and standards.

Qualifications

Education & Experience

Associate degree required; Bachelor’s degree preferred in a related field.

Minimum of 2 years of relevant experience or equivalent combination of education and experience.

Knowledge & Skills

Proficiency in Microsoft Office applications.

Ability to read schedules, drawings, and specifications.

Understanding of construction standards, practices, and technology (preferred).

Strong communication and organizational skills.

Ability to manage multiple priorities and meet deadlines.

Willingness to travel and accommodate a flexible schedule as needed.

What We’re Looking For

We’re seeking someone who demonstrates a strong professional consulting mindset, ownership and accountability, collaborative problem-solving skills, and the ability to build trust and rapport with internal and external stakeholders. Alignment with Pike’s core values: Leadership, Ownership, Candor & Problem Solving, Collaboration, Getting Things Done Right, and Authenticity.

Compensation

The base salary range for this in-office position based out of Rochester, NY is $45,000 - $65,000. This range reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Equal Opportunity Employer

Pike Construction is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at Phone: [phone] Email: [e-mail].

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.