Office Administrator

Pike-Industries; Fairfield (ME); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement savings plan

Wellness programs

Career growth opportunities

Job summary

Pike Industries, Inc. is seeking an Office Administrator to support contracts management and bidding activities in Maine. The role involves preparing subcontracts, tracking bid requirements, coordinating documentation, and assisting with accounts payable tasks.

We offer hourly pay with growth potential, and a benefits package including medical, dental, vision, and retirement plans. This position emphasizes organization, accuracy, and proactive office support across the operations team.

Qualifications

• Experience supporting contracts management and bid processes.
• Ability to generate and track subcontracts and documentation.
• Comfort using accounting software and MS Office daily.

Responsibilities

• Assist Contracts Manager with contract requirements and documentation.
• Support bidding processes: track ads, review requirements, coordinate subcontractor quotes and bids.
• Prepare subcontracts, safety qualifications, insurance and indemnity tracking.
• Process subcontract payment sheets and submit for approval.
• Generate work orders and manage documentation in project files.
• Support operations with office management and coordination.

Skills

Attention to detail

Organizational skills

Communication

Tools

Accounting software

Microsoft Office

Job description

Pike Industries, Inc., a subsidiary and integral part of CRH, is a leading Highway Contractor and the largest producer of Hot Mix Asphalt and Construction Aggregates in New England. Pike has experienced continual growth over the years and currently employs nearly 1,000 people throughout NH, ME and VT. The dedication, knowledge, and quality workmanship of our employees is what makes the company such a great success. If you’re looking for a challenging career at a company that will reward your efforts, look no further. All Roads Lead Here!

Office Administrator

What you can expect:

· Pay starting at $23.00 - $25.00 per hour depending on experience.

· Annual increase potential.

· $1,000Referral Bonuses – unlimited.

What you will do:

· Assist Contracts Manager with all contract requirements (examples include contract preparation, subcontract documentation, bid and contract bond preparation, job closeouts, DBE documentation).

· Assist in bidding process, which may include tracking bid advertisements, ordering plans, reviewing bid requirements, tracking subcontractor quotes and bid addenda, preparing and submitting bids, distributing results.

· Prepare and assist with Annual Master Subcontracts and Subcontractor Safety Qualifications. Track compliance for subcontractor insurance and indemnity requirements.

· Generate job-specific work orders and submit agreements to appropriate agency for subcontract approval with required documentation. Acknowledge payments and receipts as required by appropriate agency.

· Successfully utilize accounting software systems and Microsoft Office Suite applications daily.

· Prepare and submit bi-weekly subcontractor check runs to Accounts Payable.

· Review billing estimates for quantity discrepancies. Prepare and process job billings to customers.

· Process subcontract payment sheets and submit them for approval.

· Assist in coordinating and tracking quantities/coverslips for all prime contracted work.

· Ensure proper documentation is organized and maintained within project files.

· Office management and support of operations team, as necessary.

· 80% of health care costs paid by the Company.

· Medical, Dental, Vision, and Prescription benefits including (one price).

· Short- & long-term disability coverage (company-sponsored).

• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Pike Industries, a CRH Company, is an affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.