Office Administrator

CRH; Fairfield (ME); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401K with company match

Paid time off

Referral bonuses

Job summary

Pike Industries, Inc., a CRH company, is seeking a motivated Office Administrator in Fairfield, ME. The position pays $23.00–$25.00 per hour, with annual increases and PTO. You will support contracts, bidding, invoicing, and overall office operations within a growing construction environment.

Enjoy excellent benefits including health coverage (80% paid by the company), dental, vision, disability and a 401K with a 5% match. This role offers a path for growth in a large, international organization.

Qualifications

• Experience in office management and supporting operations teams.
• Proficiency with Microsoft Office Suite and related accounting software.
• Strong organizational and communication skills are essential.

Responsibilities

• Assist Contracts Manager with contract preparation and related documentation.
• Assist in bidding process, including tracking bid advertisements and subcontractor quotes.
• Prepare annual Master Subcontracts and Subcontractor Safety Qualifications; track insurance requirements.
• Generate job-specific work orders and coordinate subcontract approvals with required documentation.
• Prepare and submit bi-weekly subcontractor check runs to Accounts Payable.
• Review billing estimates for quantity discrepancies and process job billings to customers.
• Process subcontract payment sheets and obtain approvals.
• Support office management and operations activities and maintain project files.

Skills

Administrative skills

Communication

Attention to detail

Tools

Accounting software

Microsoft Office

Job description

Job ID: 528546

Pike Industries, Inc., a subsidiary and integral part of CRH, is a leading Highway Contractor and the largest producer of Hot Mix Asphalt and Construction Aggregates in New England. Pike has experienced continual growth over the years and currently employs nearly 1,000 people throughout NH, ME and VT. The dedication, knowledge, and quality workmanship of our employees is what makes the company such a great success. If you’re looking for a challenging career at a company that will reward your efforts, look no further. All Roads Lead Here!

Office Administrator

What You Can Expect

• Pay starting at $23.00 - $25.00 per hour depending on experience.
• Annual increase potential.
• Paid Time Off.
• $1,000 Referral Bonuses – unlimited.

What You Will Do

• Assist Contracts Manager with all contract requirements (examples include contract preparation, subcontract documentation, bid and contract bond preparation, job closeouts, DBE documentation).
• Assist in bidding process, which may include tracking bid advertisements, ordering plans, reviewing bid requirements, tracking subcontractor quotes and bid addenda, preparing and submitting bids, distributing results.
• Prepare and assist with Annual Master Subcontracts and Subcontractor Safety Qualifications. Track compliance for subcontractor insurance and indemnity requirements.
• Generate job-specific work orders and submit agreements to appropriate agency for subcontract approval with required documentation. Acknowledge payments and receipts as required by appropriate agency.
• Successfully utilize accounting software systems and Microsoft Office Suite applications daily.
• Prepare and submit bi-weekly subcontractor check runs to Accounts Payable.
• Review billing estimates for quantity discrepancies. Prepare and process job billings to customers.
• Process subcontract payment sheets and submit them for approval.
• Assist in coordinating and tracking quantities/coverslips for all prime contracted work.
• Ensure proper documentation is organized and maintained within project files.
• Office management and support of operations team, as necessary.

Benefits

• 80% of health care costs paid by the Company.
• Medical, Dental, Vision, and Prescription benefits including (one price).
• Short- & long-term disability coverage (company-sponsored).
• 401K with a 5% company match.

Work Location for this position

• Fairfield, ME

See What We Do

• https://pikeindustries.link/Together

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Pike Industries, a CRH Company, is an Affimative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.