Contract Administrator

ACL Digital; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

ACL Digital is seeking a Contracts Administrator to support the drafting and administration of work orders under master agreements. You will ensure alignment with active master agreements, manage approvals, and ensure compliance with internal policies across procurement and legal steps.

You will collaborate across Research, Translational Medicine, Legal, and external vendors to enable timely contract execution and purchasing activity for outsourced services, including negotiations and

Qualifications

• Master’s Degree plus 1+ years in contract management
• Bachelor’s Degree plus 3+ years in contract management
• High School Diploma plus 8+ years in contract management

Responsibilities

• Draft work orders and statements of work (SOWs) from approved vendor quotes and requirements
• Review master agreements to confirm active status and contractual scope, term, and financial limits
• Flag out-of-scope services, expired agreements, or missing coverage and coordinate with Legal, Procurement and business owner
• Support contract negotiations by incorporating approved business terms and routing documentation
• Act as a liaison between vendors, internal stakeholders, Procurement, and Legal throughout contracting
• Submit agreements and work orders for Legal review through internal tools
• Obtain and review vendor data, supplier information and tax forms
• Drive cross-functional communication to move contracts forward efficiently
• Escalate stalled requests or issues impacting timelines or compliance
• Ensure contracts and work orders align with Legal guidelines and internal policies before submission
• Submit final agreements for signature per Contract Signature Policy
• Upload executed agreements and work orders into the contract management system
• Prepare and submit purchase requisitions and change orders in Ariba
• Track contract and work order status, duration, and volume; assist with reporting
• Serve as point of contact for questions on work orders, master agreements and purchasing processes
• Provide guidance to internal stakeholders on contracting steps and documentation

Skills

Contract management

Cross-functional collaboration

Vendor management

Education

Master’s Degree

Bachelor’s Degree

High School Degree

Tools

Ariba

Job description

The Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements. This role is responsible for ensuring that work orders are within the scope of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies.

The Contracts Administrator works cross‑functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of outsourced services.

Responsibilities

• Draft work orders and statements of work based on approved vendor quotes and business requirements
• Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
• Flag out‑of‑scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
• Support contract negotiations by incorporating approved business terms and routing documentation appropriately
• Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
• Submit agreements and work orders for Legal review through internal submission tools
• Obtain, review, and exchange required vendor and documentation, including supplier information and tax forms
• Drive cross‑functional communication to move contracts and work orders forward efficiently
• Escalate stalled requests or issues that may impact timelines or compliance
• Ensure contracts and work orders align with Legal guidelines and internal policies prior to Legal submission
• Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
• Upload fully executed agreements and work orders into the contract management system
• Prepare and submit purchase requisitions and change orders in Ariba
• Track contract and work order status, duration, and volume; support reporting as needed
• Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
• Provide guidance to internal stakeholders on required contracting steps and documentation

Basic Qualifications

• Master’s Degree and 1+ years of contract management experience
• OR
• Bachelor’s Degree and 3+ years of contract management experience
• OR
• High School Degree and 8+ years of contract management experience