Contracts Admin & Project Support Specialist

Purchaseyourfreedom; Spokane Valley (WA); On-site; USD 33,000 - 37,000; Full time

Job summary

Pyrotek is seeking a Contracts Assistant in Spokane Valley to provide administrative and project support for TAB USA customer contracts, assisting the Contract Manager and team with documentation, procurement follow-up, and budget updates. The role involves coordinating with customers and suppliers, maintaining records, tracking milestones, and preparing quotes, purchase orders, and routine correspondence.

This office-based position offers growth in contract administration, project coordination,

Qualifications

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Clear written and verbal communication.
• Proficient with Word, Excel, PowerPoint, and SharePoint.
• Ability to prioritize multiple tasks and follow through.
• Sound judgment and initiative.

Responsibilities

• Support contracts throughout the project life cycle.
• Maintain contract, project, purchasing, quality, and customer documentation.
• Track project milestones, action items, deadlines, and deliverables.
• Assist with project quotations, purchase orders, invoices, cost updates, and budget information.
• Follow up with suppliers on quotes, orders, acknowledgments, deliveries, and required documentation.
• Help coordinate materials and labor documentation to support customer and project deadlines.
• Support customer and supplier communications and follow up on requests and action items.
• Assist with project status updates, reports, meeting notes, and routine correspondence.
• Maintain quality records and support quality inspections, corrective actions, and lessons learned.
• Help track engineering, procurement, financial, and schedule information.
• Support project teams as requirements, designs, processes, and customer needs change.
• Follow Pyrotek safety, quality, environmental, and business procedures.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multitasking

Initiative

Education

High school diploma or GED

Associate degree or coursework in Business, Administration, Supply Chain, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Pyrotek is seeking a Contracts Assistant in Spokane Valley to provide administrative and project support for TAB USA customer contracts, assisting the Contract Manager and team with documentation, procurement follow-up, and budget updates. The role involves coordinating with customers and suppliers, maintaining records, tracking milestones, and preparing quotes, purchase orders, and routine correspondence.

This office-based position offers growth in contract administration, project coordination,