Construction Contract Administrator: Cross‑Team Impact & Growth

Sunstall Inc.; Pleasanton (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life insurance

401K retirement plan

Vacation days

Sick leave

Paid holidays

AFLAC available

Job summary

Pyro-CommSystems, Inc. is seeking a Construction Contract Administrator to coordinate installation of new projects by collaborating with Sales, Project Managers and Operations. This in‑branch, in‑Bay Area role will execute contracts between Pyro-CommSystems, Inc.

and customers, ensuring compliance and fostering relationships. The ideal candidate has 1–3 years in contract administration, strong Excel and Office 365 skills, and excellent communication abilities.

Qualifications

• Minimum 1–3 years in contract administration, preferably within the construction industry.
• Proficiency with Microsoft Excel and fluent in other office applications, i.e., Microsoft Office 365 Business with Microsoft Teams.
• Strong mathematical and reasoning abilities.
• Understanding of basic accounting principles and familiarity with financial terms and concepts related to contracts such as payment terms and billing procedures.
• Must be highly articulate, have a clear and logical approach to problem solving, and strong decision‑making abilities.
• Demonstrate exceptional customer service, strong organizational skills, and a positive attitude.
• Ability to multi-task and be detail oriented.
• Possess exceptional oral and written communication and interpersonal skills.
• Ability to read and analyze complex reports and interpret business correspondence.
• Demonstrate initiative, professionalism, integrity.
• Collaborate with cross-functional teams including sales, project managers, operations, and finance to achieve goals.
• Learn quickly and adapt to different computer systems.
• Resumes should specify relevant responsibilities and daily functions from prior employers.
• High School Diploma or equivalent, degree preferred.
• Pass a pre-employment background check.
• Include 3 professional references with full contact details.
• Must be authorized to work in the United States.

Responsibilities

• Assist in the review of contracts received from customers.
• Liaise with project managers, clients, subcontractors, and suppliers to ensure contract requirements are met.
• Book projects, deducts, project cancellations, change orders.
• Assist in the review of sales team estimators prior to project creation.
• Prepare monthly sales data for department meetings.
• Support monthly WIP meetings.
• Securely handle client data and payment information.
• Prepare, review, negotiate when needed, and process subcontract agreements and purchase orders.
• Order insurance for new/existing projects.
• File preliminary notices for projects.
• Coordinate and participate in subcontract negotiations.
• Help manage subcontract execution and communications in project systems.
• Assist estimators with other tasks.
• Understand contractual requirements of project documents for prime and subcontract administration.
• QC/review project documents for alignment with prime contract and city code requirements.
• Ensure all contracts comply with legal and regulatory requirements.
• Maintain a comprehensive contract database and lifecycle tracking.
• Communicate contract terms to stakeholders.
• Issue and track subcontracts and insurance certificates.
• Interact with outside customers with strong customer service and diplomacy.
• Perform other duties as assigned.

Skills

Excel proficiency

Office 365/Teams

Contract administration

Financial terms familiarity

Communication skills

Multi-tasking

Detail oriented

Problem solving

Cross-functional collaboration

Education

High School Diploma or equivalent

Degree preferred

Tools

Microsoft Office 365

Job description

Pyro-CommSystems, Inc. is seeking a Construction Contract Administrator to coordinate installation of new projects by collaborating with Sales, Project Managers and Operations. This in‑branch, in‑Bay Area role will execute contracts between Pyro-CommSystems, Inc.

and customers, ensuring compliance and fostering relationships. The ideal candidate has 1–3 years in contract administration, strong Excel and Office 365 skills, and excellent communication abilities.