Contracting & Compliance Assistant

Milesresources; Puyallup (WA); On-site; USD 38,572 - 46,838; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

Retirement plan

Job summary

Miles Resources in Western Washington is seeking a Contracts & Administration Assistant to support the Contracts & Administration team with document processing, compliance tracking, data entry and lifecycle management from inception to closeout.

The role focuses on coordinating contract routing, file version control, and audit readiness, while collaborating with Project Managers, Estimators and other staff.

Qualifications

• Highly organized and detail-oriented professional
• Strong understanding of contract routing and file version control
• Experience with COIs, W‑9s, and L&I processes is preferred
• Proficient in Excel tracking and ERP/PM platforms
• Able to audit documents for accuracy and completeness
• Excellent written and verbal communication

Responsibilities

• Provide day-to-day administrative support to Contracts & Administration
• Coordinate contract routing, logging, filing and version control
• Track compliance documents (COIs, W‑9s, licenses) and update staff
• Assist with prequalification, bidding and project start-up tasks
• Support project managers, estimators and other staff with workflows

Skills

Excel tracking

Document control

Communication skills

Data entry

Project administration

Tools

LCPtracker

L&I Contractor Portal

Viewpoint

Apex

Bluebeam

Adobe

Job description

Miles Resources in Western Washington is seeking a Contracts & Administration Assistant to support the Contracts & Administration team with document processing, compliance tracking, data entry and lifecycle management from inception to closeout.

The role focuses on coordinating contract routing, file version control, and audit readiness, while collaborating with Project Managers, Estimators and other staff.