Contracts Assistant

Purchaseyourfreedom; Spokane Valley (WA); On-site; USD 33,000 - 37,000; Full time

Job summary

Pyrotek is seeking a Contracts Assistant in Spokane Valley to provide administrative and project support for TAB USA customer contracts, assisting the Contract Manager and team with documentation, procurement follow-up, and budget updates. The role involves coordinating with customers and suppliers, maintaining records, tracking milestones, and preparing quotes, purchase orders, and routine correspondence.

This office-based position offers growth in contract administration, project coordination,

Qualifications

• High school diploma or GED required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Clear written and verbal communication.
• Proficient with Word, Excel, PowerPoint, and SharePoint.
• Ability to prioritize multiple tasks and follow through.
• Sound judgment and initiative.

Responsibilities

• Support contracts throughout the project life cycle.
• Maintain contract, project, purchasing, quality, and customer documentation.
• Track project milestones, action items, deadlines, and deliverables.
• Assist with project quotations, purchase orders, invoices, cost updates, and budget information.
• Follow up with suppliers on quotes, orders, acknowledgments, deliveries, and required documentation.
• Help coordinate materials and labor documentation to support customer and project deadlines.
• Support customer and supplier communications and follow up on requests and action items.
• Assist with project status updates, reports, meeting notes, and routine correspondence.
• Maintain quality records and support quality inspections, corrective actions, and lessons learned.
• Help track engineering, procurement, financial, and schedule information.
• Support project teams as requirements, designs, processes, and customer needs change.
• Follow Pyrotek safety, quality, environmental, and business procedures.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multitasking

Initiative

Education

High school diploma or GED

Associate degree or coursework in Business, Administration, Supply Chain, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Who is Pyrotek? Pyrotek is the most successful global industrial company you’ve never heard of (until now). Pyrotek is a global leader in high temperature materials and our products impact virtually everyone in the developed world. Our global team has worked for decades to deliver new technologies, advanced engineered systems and innovative materials to customers in industries all over the world. Join our team and create, improve and innovate the everyday!

Job Description

The Contracts Assistant will provide administrative and project support for assigned TAB USA customer contracts by assisting the TAB Contract Manager and project team with contract documentation, procurement follow-up, project tracking, customer and supplier communication, quality records, budget updates, and general administrative tasks.

Shift: Monday - Friday, 7a - 3:30 p

Located in Spokane Industrial Park, Building 27

What You'll Do

Working closely with the TAB Contract Manager and project team, you'll help keep projects moving by:

• Supporting assigned customer contracts throughout the project life cycle.
• Maintaining contract, project, purchasing, quality, and customer documentation.
• Tracking project milestones, action items, deadlines, and deliverables.
• Assisting with project quotations, purchase orders, invoices, cost updates, and budget information.
• Following up with suppliers on quotes, orders, acknowledgments, deliveries, and required documentation.
• Helping coordinate materials and labor documentation to support customer and project deadlines.
• Supporting customer and supplier communications and following up on requests and action items.
• Assisting with project status updates, reports, meeting notes, and routine correspondence.
• Maintaining quality records and supporting quality inspections, corrective actions, and lessons learned.
• Helping track engineering, procurement, financial, and schedule information.
• Supporting project teams as requirements, designs, processes, and customer needs change.
• Following Pyrotek safety, quality, environmental, and business procedures.

Qualifications

What We're Looking For

Required

• High school diploma or GED.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Strong computer skills, including Microsoft Word, Excel, PowerPoint, and SharePoint.
• Ability to prioritize multiple tasks and follow through on commitments.
• Sound judgment, critical-thinking skills, and a willingness to take initiative.

Preferred

• Associate degree or coursework in Business, Administration, Supply Chain, or a related technical discipline.
• Experience in administration, customer service, purchasing, project support, or a manufacturing/industrial environment.
• Exposure to contracts, procurement, project coordination, budgeting, or quality documentation.

Contract management experience is not required. What matters most is your ability to learn, stay organized, ask good questions, and keep things moving.

Why This Role Matters

Industrial projects involve a lot of moving pieces—customers, suppliers, materials, schedules, costs, quality requirements, and documentation. You'll play an important role in keeping those pieces connected and helping the project team deliver on its commitments.

You'll also have the opportunity to develop practical knowledge in contract administration, project coordination, procurement, quality, budgeting, and TAB operations while working alongside experienced professionals.

The Person Who Will Thrive Here

You don't have to know everything on day one. We're looking for someone who:

• Gets things organized and notices when something doesn't look right.
• Follows through instead of letting action items disappear.
• Communicates well with people across different teams and levels of the organization.
• Asks questions and isn't afraid to dig for answers.
• Can juggle priorities while maintaining accuracy.
• Takes ownership and looks for practical ways to improve how work gets done.
• Wants to learn and grow their career in a technical, project-driven environment.

This position is primarily based in an office environment with exposure to a manufacturing environment. The role may involve exposure to loud noise, moving mechanical parts, and fumes or airborne particles. Appropriate personal protective equipment may be required when working in applicable areas.

The position may occasionally require lifting up to 25 pounds, using stairs, bending and reaching, and communicating effectively by phone, in person, and in writing.

Additional Information

The minimum and maximum hourly range for this full-time position is $24 - $27 + benefits.

Our salary ranges are determined by role, level and location. Within the range, individual pay is determined by work location and additional factors, including but not limited to job-related skills, experience, and relevant education and/or training. Please note that the compensation details listed in this posted role reflect the base salary only and do not include bonus or benefits.

Pyrotek is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.