Contract & Project Coordination Specialist

Pyrotek, Inc.; Spokane Valley (WA); On-site; USD 33,000 - 37,000; Full time

Job summary

Pyrotek, Inc. in Spokane Valley seeks a Contracts Assistant to provide administrative and project support for TAB USA customer contracts. You will assist the Contract Manager and team with documentation, procurement follow-up, tracking, and communications.

The role is Monday–Friday, 7a–3:30p, located in Spokane Industrial Park. The position involves coordinating materials, maintaining records, and supporting budget items while ensuring safety and process compliance.

Qualifications

• High school diploma or GED.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Strong computer skills, including Word, Excel, PowerPoint, and SharePoint.
• Ability to prioritize multiple tasks and follow through on commitments.
• Sound judgment, critical-thinking skills, and a willingness to take initiative.

Responsibilities

• Support assigned customer contracts throughout the project life cycle.
• Maintain contract, project, purchasing, quality, and customer documentation.
• Track project milestones, action items, deadlines, and deliverables.
• Assist with project quotations, purchase orders, invoices, cost updates, and budget information.
• Follow up with suppliers on quotes, orders, acknowledgments, deliveries, and required documentation.
• Coordinate materials and labor documentation to support customer and project deadlines.
• Support customer and supplier communications and follow up on requests and action items.
• Assist with project status updates, reports, meeting notes, and routine correspondence.
• Maintain quality records and support quality inspections, corrective actions, and lessons learned.
• Help track engineering, procurement, financial, and schedule information.
• Support project teams as requirements, designs, processes, and customer needs change.
• Follow Pyrotek safety, quality, environmental, and business procedures.

Skills

Organization

Time management

Attention to detail

Written communication

Verbal communication

Prioritization

Critical thinking

Initiative

Ownership

Learning mindset

Education

Associate degree or coursework in Business/Administration/Supply Chain or related

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Pyrotek, Inc. in Spokane Valley seeks a Contracts Assistant to provide administrative and project support for TAB USA customer contracts. You will assist the Contract Manager and team with documentation, procurement follow-up, tracking, and communications.

The role is Monday–Friday, 7a–3:30p, located in Spokane Industrial Park. The position involves coordinating materials, maintaining records, and supporting budget items while ensuring safety and process compliance.