Contract-to-Permanent Executive Assistant — Onsite Pittsburgh (Free Parking)

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill is seeking an Executive Assistant to support two senior executives in a fast-paced environment in Pittsburgh, PA. The role is contract-to-permanent, onsite with a standard 9-5 schedule.

Salary ranges from USD 60,000 to USD 75,000 per year plus bonus potential and benefits. The ideal candidate will handle complex calendars, domestic travel, client communications, and high-level document preparation.

Qualifications

• 2+ years of experience providing administrative or executive-level support.
• Advanced proficiency in Microsoft Excel, including complex spreadsheets and trackers.
• Strong proficiency in Word and PowerPoint for polished proposals and marketing materials.
• Excellent written and verbal communication, organization, and time-management with discretion for confidential information.

Responsibilities

• Manage calendars for two senior executives across multiple time zones.
• Coordinate detailed domestic travel, including flights, lodging, and transportation.
• Prepare and format proposals, presentations, and marketing materials using Office and AI tools.
• Draft correspondence and act as a professional point of contact for clients and partners.
• Track deliverables, coordinate events, and support board-related commitments.

Skills

Calendar management

Travel coordination

Executive support

Communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Copilot

ChatGPT

Job description

Beacon Hill is seeking an Executive Assistant to support two senior executives in a fast-paced environment in Pittsburgh, PA. The role is contract-to-permanent, onsite with a standard 9-5 schedule.

Salary ranges from USD 60,000 to USD 75,000 per year plus bonus potential and benefits. The ideal candidate will handle complex calendars, domestic travel, client communications, and high-level document preparation.