Senior Executive Assistant to Partners

Software Placement Group; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Software Placement Group is seeking a Senior Administrative Assistant to support the firm’s senior leadership in Pittsburgh, PA. This on-site, full-time role requires expert calendar management, travel coordination, and professional communication across internal and external stakeholders.

You will prepare reports and materials, assist with onboarding and internal communications, and help streamline operations for a fast-moving investment firm.

Qualifications

• 6+ years of administrative or executive assistant experience.
• Experience supporting senior-level executives.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and discretion.
• Proactive mindset with ability to anticipate needs and solve problems.
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with virtual meeting platforms such as Microsoft Teams and Zoom.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars and scheduling priorities.
• Coordinate domestic travel arrangements and detailed itineraries.
• Prepare reports, correspondence, and presentations as needed.
• Coordinate meetings and logistics, materials, and catering.
• Maintain office supplies and conference room readiness.
• Assist with expense reporting and back-up expense processes.
• Support onboarding, internal communications, and CRM data maintenance.

Skills

6+ years experience

Executive support

Organizational skills

Communication

Interpersonal skills

Discretion

Proactive problem-solving

Independent & collaborative

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Zoom

Job description

Software Placement Group is seeking a Senior Administrative Assistant to support the firm’s senior leadership in Pittsburgh, PA. This on-site, full-time role requires expert calendar management, travel coordination, and professional communication across internal and external stakeholders.

You will prepare reports and materials, assist with onboarding and internal communications, and help streamline operations for a fast-moving investment firm.