Executive Assistant

Beacon Hill; Monroeville (Allegheny County); On-site; USD 80,000 - 110,000; Full time

Job summary

Beacon Hill in Monroeville, Pennsylvania is seeking an Executive Assistant to join on a contract-to-permanent basis. The role provides comprehensive support to the President, including calendar management, travel arrangements, and preparation of presentations and reports.

Onsite in Monroeville, PA, the schedule is Monday through Friday from 8 AM to 5 PM. A Bachelor’s degree is preferred, with prior executive support experience highly valued.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• Progressive admin or executive support experience to senior leaders.
• Experience managing calendars, travel, meetings, and communications.
• Background with government contracts or proposals is preferred.

Responsibilities

• Provide comprehensive executive support to the President.
• Manage calendars, appointments, meetings, scheduling priorities, and travel arrangements.
• Monitor scheduling conflicts and coordinate changes as needed.
• Maintain visibility into leadership deadlines, commitments, and action items.
• Create, format, proofread, and update presentations, reports, and spreadsheets.
• Work with PowerPoint, Word, Excel, Outlook, and Teams.
• Coordinate communication and logistics with leadership, employees, clients, vendors and outside parties.
• Help organize information and deliverables across multiple priorities.
• Serve as a professional point of contact on behalf of senior leadership.

Skills

Calendar management

Executive support

Travel coordination

Communication with leadership

PowerPoint

Word

Excel

Outlook

Teams

Education

Bachelor's degree in Business Administration

Tools

PowerPoint

Word

Excel

Outlook

Teams

Job description

Executive Assistant (A1476736PIT) Monroeville, Pennsylvania

Salary: USD80000 - USD110000 per year + Benefits

Our client, a well-established company in the Monroeville area, is seeking an Executive Assistantto join their team on a contract to permanent basis.

About The Position:

• Start Date: ASAP!
• Contact to Permanent Opportunity
• Pay:80k-110k annually depending on experience
• Fully onsite in Monroeville, PA
• Schedule: Monday through Friday 8AM-5PM

About The Job:

• Providecomprehensive executive support to the President of the company.
• Manage executive calendars, appointments, meetings, scheduling priorities, and travel arrangements.
• Monitor scheduling conflicts and proactively coordinate changes or solutions as needed.
• Maintain visibility into leadership deadlines, commitments, and outstanding action items.
• Create, format, proofread, and update presentations, reports, correspondence, and spreadsheets
• Work regularly with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.
• Coordinate communication and logistics involving leadership, employees, clients, government contacts, vendors, technical teams, and other outside parties.
• Help organize information and deliverables related to multiple business priorities and projects.
• Serve as a professional point of contact when interacting with individuals on behalf of senior leadership.

About You:

• Bachelor’s degree in Business Administration, Communications, Management, or a related discipline is preferred. Relevant professional experience combined with education may also be considered.
• Progressive experience providing administrative or executive-level support to senior leaders in a demanding professional environment.
• Experience managing executive calendars, travel arrangements, meetings, communications, and priority assignments.
• Background supporting government contract, proposal, or proposal-development activities is strongly preferred.
• Previous experience within a scientific, laboratory, engineering, technical, consulting, or professional services organization is highly desirable.