Executive Assistant

Beacon Hill; Pittsburgh (Allegheny County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill is seeking an Executive Assistant to support two senior executives in a fast-paced environment in Pittsburgh, PA. The role is contract-to-permanent, onsite with a standard 9-5 schedule.

Salary ranges from USD 60,000 to USD 75,000 per year plus bonus potential and benefits. The ideal candidate will handle complex calendars, domestic travel, client communications, and high-level document preparation.

Qualifications

• 2+ years of experience providing administrative or executive-level support.
• Advanced proficiency in Microsoft Excel, including complex spreadsheets and trackers.
• Strong proficiency in Word and PowerPoint for polished proposals and marketing materials.
• Excellent written and verbal communication, organization, and time-management with discretion for confidential information.

Responsibilities

• Manage calendars for two senior executives across multiple time zones.
• Coordinate detailed domestic travel, including flights, lodging, and transportation.
• Prepare and format proposals, presentations, and marketing materials using Office and AI tools.
• Draft correspondence and act as a professional point of contact for clients and partners.
• Track deliverables, coordinate events, and support board-related commitments.

Skills

Calendar management

Travel coordination

Executive support

Communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Copilot

ChatGPT

Job description

Executive Assistant (A1477152) Pittsburgh, Pennsylvania

Salary: USD60000 - USD75000 per year + Benefits

Our client, a well-established company in the food service industry, is seeking an Executive Assistant to join their team on a contract to permanent basis.

About The Position:

• Start Date: ASAP!


• Contact to Permanent Opportunity


• Pay: 60k-75k annually + bonus potential


• Fully onsite in downtown Pittsburgh, PA


• Free parking


• Schedule: Monday through Friday 9AM-5PM

About The Job:

• Play a pivotal role in keeping executive operations organized and on track through complex calendar management, travel and itinerary coordination, meeting support, and internal and external communications.


• Manage complex calendars for two senior executives across multiple time zones, coordinating client calls, internal meetings, site visits, and other business commitments.


• Coordinate detailed domestic travel arrangements, including flights, lodging, ground transportation, itineraries, and travel to plant locations throughout North America.


• Build, maintain, and update Excel spreadsheets, including asset lists, buyer contact lists, deal trackers, project timelines, and other engagement-related reporting.


• Prepare and format proposals, presentations, correspondence, and marketing materials using Microsoft Office and AI-based productivity tools as appropriate.


• Serve as a professional point of contact for clients, buyers, industry partners, and other external parties, while drafting correspondence and responding to or routing inquiries appropriately.


• Track project deliverables and deadlines, coordinate trade shows and industry events, maintain contact databases and filing systems, and provide administrative support for additional executive and board-related commitments.

About You:

• 2+ years of experience providing administrative or executive-level support, preferably supporting multiple senior executives.


• Advanced proficiency in Microsoft Excel, with experience building, sorting, formatting, and maintaining complex spreadsheets, lists, and trackers.


• Strong proficiency in Microsoft Word and PowerPoint, with the ability to develop polished proposals, presentations, correspondence, and marketing materials.


• Excellent written and verbal communication, organizational, proofreading, and time-management skills, with the ability to prioritize multiple responsibilities and handle confidential information with discretion.


• Comfortable utilizing AI productivity tools such as Microsoft Copilot, ChatGPT, or Claude to support routine administrative tasks