Contract Support Specialist – Hybrid CEI/FDOT Projects

Rk; Tallahassee (FL); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work (home and office)

Health, dental, vision, life, and disb

Paid time off

Matching 401(k) plan

Paid Holidays

Job summary

RK&K is hiring an Assistant Contract Support Specialist to join our North Florida CEI team. You will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

The role focuses on coordinating communications with contractors, preparing reports and documentation, and assisting with project schedules and budgets to ensure timely and cost-effective delivery. A hybrid work arrangement is offered, with opportunities for professional growth and a

Qualifications

• High school graduate or equivalent.
• Two (2) years of secretarial and/or clerical experience.
• Experienced with standard word processing and data management software.
• Familiarity with the Department’s procedures covering the project duties and proficiency in the computer programs necessary to perform those duties.
• CTQP Final Estimates Level I and Level II.
• Ability to communicate effectively in English (verbal and written).
• Independent initiative to relieve the supervisor of clerical detail.
• Assisting the Project Administrator in office duties (MAC, progress meetings, monthly and final estimates, EEO compliance, data upload, submittal tracking, staff certifications, etc.).
• Project-specific work under supervision of the Senior Project Engineer and staff.

Responsibilities

• Assist the Contract Support Specialist and CEI team with communication to contractors and documentation from pre-construction through final acceptance.
• Supervise preparation of reports and correspondence with contractors, project team and stakeholders.
• Plan, schedule, coordinate, and communicate with contractors for contract compliance and reporting processes.
• Exercise independent judgment in planning work details and making technical decisions related to office aspects of the project.
• Maintain records/files in accordance with Federal and State rules for Construction Projects and funding compliance.
• Monitor construction costs and support contract price negotiations for modifications.
• Manage and track pay estimates and invoices including pay factor adjustments.
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements with CEI management.
• Provide administration support for project schedules and budgets.

Skills

Secretarial experience

Clerical experience

English communication

Education

High school diploma

Tools

Word processing software

Data management software

MAC

PrC

PSSP/ProjectSolve

CITS

Job description

RK&K is hiring an Assistant Contract Support Specialist to join our North Florida CEI team. You will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

The role focuses on coordinating communications with contractors, preparing reports and documentation, and assisting with project schedules and budgets to ensure timely and cost-effective delivery. A hybrid work arrangement is offered, with opportunities for professional growth and a