Assistant Contract Support Specialist

RK&K; Tallahassee (FL); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Hybrid work (home and office)

Tuition reimbursement

Insurance package

401(k) matching

Paid holidays

Job summary

RK&K is hiring an Assistant Contract Support Specialist to join our North Florida CEI team. You will support FDOT transportation construction projects and contracts across the region, handling contract changes, pay estimates, and documentation.

Responsibilities include assisting with submittals, meeting minutes, reports, and contractor communications, while ensuring compliance with FDOT procedures. Hybrid work options are available and competitive benefits apply.

Qualifications

• High school diploma required; college degree preferred for related field.
• Experience with secretarial/clerical tasks and data management.
• Familiarity with project procedures and FDOT-related duties.
• Proficiency in common office software and report writing.

Responsibilities

• Assist Contract Support Specialist and CEI with communications, submittals, meeting minutes, and documentation from pre-construction to final acceptance.
• Prepare reports and correspondence; coordinate with contractors, project team and stakeholders.
• Plan and coordinate with contractors for contract compliance and project reporting.
• Monitor costs and support negotiations for contract modifications; track pay estimates and invoices.
• Assist in processing contract changes as field work orders and supplement agreements; support project schedules and budgets.

Skills

Administrative support

Data management

Word processing

Education

High school diploma

Engineering/construction degree (pref)

Tools

PrC

PSSP/ProjectSolve

CITS

MAC

CPAM

Job description

RK&K is hiring a Assistant Contract Support Specialist to join our North Florida Construction, Engineering, and Inspection (CEI) team. As a Assistant Contract Support Specialist with RK&K you will support ongoing and future FDOT transportation construction projects and contracts throughout the region.

Essential Functions

Responsible for assisting the Contract Support Specialist and CEI team with:

• Promoting effective communication with contractors to ensure accurate exchange of information, timely submittals, project activities, progress meeting minutes and action items, and documentation from pre-construction support services through construction, and Final Acceptance
• Writes or supervises the preparation of reports by inspection staff and correspondence, and communication with contractors, project team and stakeholders, and the client
• Plan, schedule, coordinate, and communicate with the contractor for compliance with the contract, FDOT procedures and/or directives, and construction project reporting and documentation processes
• Exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project
• Establishing and maintaining records/files in accordance with Federal and State rules and regulations for Construction Projects including funding complianceand reporting, coordination of material inspections and QA/QC processes for project reporting
• Monitor construction costs and supports contract price negotiations for contract modifications including estimating and tracking market price trends
• Manageandtrackpayestimatesandinvoicesincludingpayfactoradjustments
• Prepare and process construction contract changes as Field Work Orders and Supplement Agreements in coordination with CEI management team
• Provide administration support for managing project schedules and budgets to ensure timely and cost-effective completion of the project
• Knowledge of FDOT Procedures including CPAM, and related construction and financial management systems such as PrC, PSSP/ProjectSolve, CITS, MAC, etc.

Required Skills and Experience

• High school graduate or equivalent
• Two (2) years of secretarial and/or clerical experience
• Experienced with standard word processing and data management software
• FamiliaritywiththeDepartment'sProcedurescoveringthe project-relatedduties as stated above and proficient in the computer programs necessary to perform those duties
• CTQPFinalEstimates LevelI and Level II
• Ability to: Communicate effectively in English (verbally and in writing)
• Responsible for: Exercising independent initiative to help relieve supervisor of clerical detail
• Responsible for: Assisting the Project Administrator in office related duties (i.e., MAC, progress meetings, monthly and final estimates, EEO compliance, processing construction contract changes, data upload, submittal tracking, staff certifications, etc.)
• Responsible for: Project specific work under the general supervision of the Senior Project Engineer and staff

Preferred Skills and Experience

• Engineering, Engineering Technology, or Construction Management degrees; prior construction experience

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Hybrid work (home and office)
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.