Contract & Project Accounting Specialist

KERR MANAGEMENT COMPANY INC; Woodburn (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Job summary

Kerr Management Company Inc. is seeking a Contracts Administrator to manage contract documents, review routing, and ensure accurate payments and retention across projects in a dynamic construction environment.

You will coordinate with project managers, finance, and counsel to manage change orders, liens, and subcontractor agreements, while ensuring compliance with insurance and contract requirements. This role emphasizes accuracy, organization, and cross-functional collaboration.

Qualifications

• 4+ years contracts administration experience.
• Strong communication skills and ability to work with diverse personalities.
• Experience with accounting information systems or ERP software.
• Solid knowledge of certificates of insurance and basic contract elements.
• Well organized and able to multi-task in a fast-paced environment.
• Adaptable to change and able to re-prioritize tasks as needed.
• Team player who collaborates with cross-functional teams.

Responsibilities

• Facilitate distribution of customer contract documents to key personnel for review and insurance requirements.
• Track routing of contract review process and ensure timely approvals.
• Review general conditions for payment provisions and retention at project end.
• Ensure final contract versions are signed by executives and stored.
• Update contract values in Spectrum and monitor billing accuracy.
• Oversee change order processes and subcontractor changes in Spectrum.
• Coordinate liens, payroll reports, and certifications to secure payments.
• Assist with collections on contract receivables and ensure compliance with agreements.
• Educate project managers on Spectrum usage to improve project performance.
• Manage subcontractor agreements, bonds, and certifications, ensuring timely signatures.
• Set up new job numbers and maintain job setup data in accounting systems.

Skills

Contract administration

Communication skills

Accounting systems experience

Certificate of Insurance knowledge

Organizational skills

Adaptability

Prioritization

Team player

Tools

Accounting software

Job description

Kerr Management Company Inc. is seeking a Contracts Administrator to manage contract documents, review routing, and ensure accurate payments and retention across projects in a dynamic construction environment.

You will coordinate with project managers, finance, and counsel to manage change orders, liens, and subcontractor agreements, while ensuring compliance with insurance and contract requirements. This role emphasizes accuracy, organization, and cross-functional collaboration.