Contract Administrator

Oline Construction; Omaha (NE); On-site; USD 60,000 - 80,000; Full time

Job summary

A construction firm in Omaha is seeking a detail-driven Contract Administrator / Project Administrator. This role involves managing contracts, compliance, and essential documentation to ensure project efficiency from start to closeout. Candidates should have 3+ years in contract administration, a degree in a related field, and proficiency with Microsoft Office. Join a collaborative team focused on strong systems and project success, with opportunities for career growth in project controls and operations.

Qualifications

• 3+ years experience in contract and/or project administration.
• Strong understanding of construction contracts and subcontract administration.
• Highly organized with excellent communication skills.

Responsibilities

• Administer owner contracts, subcontracts, and purchase agreements.
• Coordinate contract review, execution, and change documentation.
• Manage subcontractor onboarding and compliance.

Skills

Contract administration

Project management

Communication

Organization

Document management

Education

Associate's or Bachelor's degree in Construction Management, Business, Legal Studies

Tools

CMiC

Textura

Microsoft Office

Job description

Overview

We’re seeking a detail-driven Contract Administrator / Project Administrator to support our project teams by managing contracts, compliance, and critical project documentation. This role is essential to keeping projects organized, compliant, and running efficiently from startup through closeout.

If you enjoy being the go-to person for organization, documentation, and process — and understand how strong contract controls protect a project — this role could be a great fit.

Responsibilities

🔑 What You’ll Do (In a Nutshell)

• Administer owner contracts, subcontracts, and purchase agreements
• Coordinate contract review, execution, and change documentation
• Manage subcontractor onboarding and compliance (insurance, bonds, OCIP/CCIP, lien waivers)
• Maintain organized project files, document control, and distribution logs
• Support billing, pay applications, and cost documentation
• Assist project teams with schedules, submittals, procurement, and deliveries
• Support field teams with documentation, inspections, punch lists, and closeout
• Maintain audit-ready records in CMiC, Textura, and document management systems

Authority & Escalation

Authorized to:

• Administer contracts and documentation workflows
• Enforce compliance and record-keeping standards

Must escalate when:

• Contract terms create financial, legal, or insurance exposure
• Scope, pricing, or risk transfer is unclear
• Compliance failures, documentation gaps, or disputes arise

What We’re Looking For

• Associate’s or Bachelor’s degree in Construction Management, Business, Legal Studies, or related field (preferred)
• 3+ years experience in contract and/or project administration
• Strong understanding of construction contracts and subcontract administration
• Highly organized with excellent communication skills
• Proficiency with Microsoft Office and document management systems
• CMiC and/or Textura experience preferred

Why You’ll Love Working Here

• You’ll play a critical, trusted role in project success — not a back-office afterthought
• Work with experienced project teams who value organization and accountability
• Be involved from project startup through closeout, gaining full project lifecycle exposure
• Clear processes, strong systems, and an emphasis on doing things the right way
• Opportunity to grow your career in project controls, contracts, or operations
• A collaborative, professional environment where your attention to detail truly matters