Contracts Administrator

Keeley Construction; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Keeley Companies is seeking a Contracts Administrator for our Risk Management Group at our Corporate Headquarters in St. Louis, MO. You will prepare, review, and process contracts, subcontracts, NDAs, and vendor agreements, using approved templates and CLM systems.

This role requires 2–5 years of contract administration experience, strong organizational skills, and proficiency with Microsoft Office. You will coordinate internal reviews with Legal, Operations, and Finance and monitor contract

Qualifications

• 2–5 years in contract administration or related support.
• Experience with contract lifecycle management systems preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite and document accuracy.

Responsibilities

• Prepare, review, and process contracts, subcontracts, NDAs, and vendor agreements.
• Use approved templates and language; ensure accuracy of documentation.
• Coordinate internal reviews with Legal, Operations, Finance, and Risk Management.
• Track contracts through approval, execution, renewal, amendment, and closeout.
• Maintain contract files and repositories for accessibility.
• Monitor expiration dates, insurance requirements, and obligations.
• Support contract lifecycle management processes and systems.
• Assist with revisions, redlines, and version control.
• Generate reports and provide status updates to stakeholders.
• Ensure executed agreements are stored per company policy.

Skills

Contract administration

Documentation control

Microsoft Office

Attention to detail

Education

Bachelor's degree in Business/Legal/Construction related field

Tools

Contract management software

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Companies is looking to hire a Contracts Administrator for our Risk Management Group located at our Corporate Headquarters in St. Louis, MO.

Primary Responsibilities

• Prepare, review, and process contracts, subcontracts, non-disclosure agreements, vendor agreements, and other business-related documents.
• Utilize approved templates and contract language while ensuring accuracy and completeness of contract documentation.
• Coordinate internal contract review and approval processes with Legal, Operations, Finance, Risk Management, and other stakeholders.
• Track contracts through the approval, execution, renewal, amendment, and closeout process.
• Maintain contract files and document repositories to ensure accurate and accessible records.
• Monitor contract expiration dates, notice periods, insurance requirements, and other contractual obligations.
• Support the administration of contract lifecycle management processes and systems.
• Assist with contract revisions, redlines, and document version control.
• Generate contract reports and provide status updates to internal stakeholders.
• Ensure executed agreements are properly documented and stored in accordance with company policies.
• Assist with audits, compliance reviews, and documentation requests.
• Support process improvement initiatives related to contract management and administration.
• Coordinate electronic signature processes and finalized agreement distribution.

Minimum Qualifications

• Associate's or Bachelor's degree in Business Administration, Legal Studies, Construction Management, or related field preferred.
• 2-5 years of contract administration, legal support, procurement, document control, or related experience preferred.
• Experience with contract management software or contract lifecycle management (CLM) systems preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

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All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.