Contracts Administrator

The KYA Group; Santa Ana (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A specialty general contractor in Santa Ana seeks a detail-oriented individual to manage contract processes in a full-time, in-office role. Candidates should possess strong intermediate skills in Excel, Word, and email communication. Responsibilities include tracking contracts, insurance renewals, and assisting with collections. This role offers the opportunity to enhance community projects while working collaboratively in a dynamic environment.

Qualifications

• Ability to calculate figures such as discounts and percentages.
• Skill in reading and interpreting contracts and documents.
• Ability to write routine reports and correspondence.
• Effective communication before groups.

Responsibilities

• Manage contract processes including drafting and reviewing agreements.
• Track renewal of Certificate of Insurance.
• Procure bonds and file preliminary notices.
• Assist with collections and resolve issues.
• Track and update open PO log.

Skills

Intermediate knowledge of Excel

Intermediate knowledge of Word

Intermediate knowledge of Email

Basic algebra

Basic geometry

Job description

KYA is a specialty general contractor driven by a mission to enhance communities through purposeful, high-quality construction. We focus on delivering impactful public works projects for school districts, municipalities and government agencies throughout California.

Our work improves the daily experiences of students, educators, first responders and families by building spaces that are functional, inclusive and built to last. From K–12 campuses and parks to fire stations and civic centers, we bring speed, precision and integrity to every project.

We’re a collaborative, fast-moving team that thrives on clarity, ownership and results. While others may design or consult, we build with accountability and excellence at the core. Our in-house marketing team plays a critical role in telling that story and winning the next generation of meaningful projects.

If you're energized by work that makes a visible difference in your community and want to help shape the built environment through powerful, strategic proposals, this is the place to do it.

Please note: this is a full-time, in-office position.

Responsibilities

• Review and receive client PO/Executed Contract.
• Manage contract processes, including drafting, reviewing, and obtaining signatures for agreements.
• Tracking and renewal of Certificate of Insurance for clients and subcontractors for all companies.
• Track and confirm subcontractor master agreement, licenses, contact information, and W-9.
• Bond procurement and filing of preliminary notices.
• Complete and request documentation for new projects.
• Assist with collections and resolve issues as needed.
• Provide W-9 or other documentation as requested.
• Obtain DIR information from clients and complete project setup documents.
• Alert appropriate staff of contract requirements as needed.
• Track and update Work At-Risk list and Missing DIR list.
• Track and update open PO log.
• Complete other duties at the discretion of management.

Additional duties and responsibilities are associated with this role that are not explicitly outlined.

Read and interpret documents such as contracts, purchase orders, and insurance forms. Write routine reports and correspondence. Speak effectively before groups of customers or employees.

Qualifications and Skills

To perform this job successfully, an individual should have intermediate knowledge of Excel, Word, and Email. Calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.