Contract & Procurement Support Specialist

Infojini Inc; Seattle (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

Infojini Inc in Seattle seeks a detail-oriented procurement administrator to manage requisitions, change orders, and workflow for contracts, ensuring accuracy and compliance. You will support project managers, review invoices, generate reports, and maintain filing systems while delivering excellent customer service across vendors and internal teams.

Strong data entry, Excel, and SharePoint skills are essential, along with the ability to multitask and solve problems independently in a fast-paced

Qualifications

• Foundational data entry and handling of financial systems.
• Contract administration basics including reviewing scopes and invoices.
• Strong written and verbal communication across teams.
• Organizational skills with accurate record-keeping and multitasking ability.
• Ability to support project managers through procurement stages and cost reviews.
• Proficiency with Excel, Microsoft Office, and SharePoint.
• Independent problem solving and policy interpretation.
• Customer service mindset and cross-department collaboration.

Responsibilities

• Enter requisitions into financial system to generate purchase orders.
• Review and process change order requests with proper documentation.
• Review invoices for payment, verify coding and approvals.
• Proofread scopes of work, cost estimates, and related documents.
• Review procurement documents for completeness and follow up with PMs.
• Support project managers on pre-procurement and post-award tasks.
• Prepare vendor invoice reports and updates for vendor meetings.
• Prepare and submit account code requests.
• Generate PO summary reports for leadership.
• Provide status updates on vendor invoice inquiries.

Skills

Data entry

Contract administration

Communication skills

Organizational skills

Multitasking

Problem solving

Customer service

Cross-functional collaboration

Tools

Excel

Microsoft Office

SharePoint

Job description

Infojini Inc in Seattle seeks a detail-oriented procurement administrator to manage requisitions, change orders, and workflow for contracts, ensuring accuracy and compliance. You will support project managers, review invoices, generate reports, and maintain filing systems while delivering excellent customer service across vendors and internal teams.

Strong data entry, Excel, and SharePoint skills are essential, along with the ability to multitask and solve problems independently in a fast-paced