Procurement & Contract Admin Specialist - Remote/Seattle

Triplenet Technologies; Seattle (WA); On-site; USD 73,900 - 83,500; Full time

Job summary

Triplenet Technologies is seeking a Contracts & Procurement Administrative Specialist in Seattle, WA (Downtown Seattle; Remote). You will support procurement through requisitions, change orders, and invoicing, while ensuring accuracy and compliance across contracts documents and vendor communications.

Responsibilities include processing purchase orders, reviewing invoices, and generating reports for leadership.

Qualifications

• Strong experience with data entry and navigating complex computer and financial systems, with foundational contract administration skills such as reviewing scopes of work, change orders, invoices, and procurement documents.

Responsibilities

• Enter requisitions into the financial system to generate purchase orders and support the contracts team in timely procurement actions.
• Review and process change order requests, ensuring accuracy, proper documentation, and compliance with procurement requirements.
• Review and process invoices for payment, verifying coding, contract alignment, and required approvals.
• Proofread scopes of work, independent cost estimates, change orders, and related documents to ensure clarity, accuracy, and completeness.
• Review procurement and compliance documentation for completeness and follow up with project managers when additional information or corrections are required.
• Provide support to project managers on pre-procurement and post-award tasks, including troubleshooting issues and responding to information or process requests.
• Prepare vendor invoice reports and provide updates in vendor meetings.
• Prepare and submit account code requests.
• Generate purchase order summary reports to provide to leadership.
• Provide status updates on vendor invoice inquiries.

Skills

Data entry

Contract administration

Procurement

Excel

Microsoft Office

SharePoint

Written communication

Organization

Multitasking

Problem solving

Tools

Excel

Microsoft Office

SharePoint

Job description

Triplenet Technologies is seeking a Contracts & Procurement Administrative Specialist in Seattle, WA (Downtown Seattle; Remote). You will support procurement through requisitions, change orders, and invoicing, while ensuring accuracy and compliance across contracts documents and vendor communications.

Responsibilities include processing purchase orders, reviewing invoices, and generating reports for leadership.