Contracts Administrator Seattle, WA

Triplenet Technologies; Seattle (WA); Hybrid; USD 52,404 - 74,637; Full time

Job summary

A technology solutions company is seeking a Contracts Coordinator in Seattle for a hybrid role. Responsibilities include scheduling meetings, developing SharePoint organization, and coordinating project requests. Ideal candidates should have experience with public procurement, be proficient in Excel and SharePoint, and possess strong communication skills. This position offers a pay rate of $46.11 per hour for up to 6 months, with a possible extension to 12 months.

Qualifications

• Experience with public procurement.
• Proficient in Excel, MS Suite, and SharePoint.
• Minor background in Project Management practices.
• Minor accounting experience.
• Strong communication and collaboration skills.

Responsibilities

• Provide scheduling for vendor and internal meetings.
• Develop and execute SharePoint organization ideas.
• Monitor and support change order requests for contracts.
• Prepare agendas and meeting minutes for project managers.
• Coordinate Link project requests and provide project control.
• Create invoice subcategories to track annual spend.
• Audit invoices to separate by type.

Skills

Public procurement experience

Proficient in Excel

Proficient in MS Suite

Proficient in SharePoint

Communication skills

Organization skills

Project Management practices

Accounting experience

Job description

Role:

Contracts Coordinator

Key Responsibilities:

• Provide scheduling for vendor and internal meetings.
• Develop SharePoint organization ideas and execute approved organization in new site.
• Monitor and support change order requests for all contracts in the Facilities and Security portfolios.
• Prepare agendas and meeting minutes to support contract project managers.
• Coordinate and support Link project requests and provide some project control lead roles within that program.
• Specifically for the security contracts, create subcategories within the security invoices to track annual spend on special requests, mobile patrol, equipment, etc.
• Additionally, audit invoices to separate the invoices by type.

Required Skills and Qualifications:

• Experience with public procurement.
• Proficient in Excel, MS Suite, SharePoint.
• Minor background in Project Management practices.
• Minor accounting experience.
• Communication skills: emails, teams chat, lite technical writing (like work instructions).
• Good soft skills like communication, collaboration, staying organized, able to write well, and strong Word/Excel skills.
• Helpful to have experience with procurements for operations and maintenance, and professional services.

Location: Downtown Seattle (Hybrid)
Duration: Up to 6 months with possible extension to 12 months
Pay: $46.11 per hour