Contracts Coordinator

Triplenet Technologies; Seattle (WA); Hybrid; USD 112,378,000 - 151,942,000; Full time

Job summary

Triplenet Technologies is seeking a Contracts Coordinator in Seattle to organize vendor/internal meetings, build and optimize a new SharePoint site, and manage change orders across facilities and security portfolios.

You will also prepare agendas/minutes, support Link project requests, and lead project control activities while ensuring invoices are categorized and audited properly.

Qualifications

• Experience with public procurement.
• Proficient in Excel, MS Suite, SharePoint.
• Familiar with project management practices.
• Some accounting experience.
• Strong written and verbal communication; able to write work instructions.

Responsibilities

• Provide scheduling for vendor and internal meetings.
• Develop SharePoint organization ideas and execute approved organization in new site.
• Monitor and support change order requests for all contracts in the Facilities and Security portfolios.
• Prepare agendas and meeting minutes to support contract project managers.
• Coordinate and support Link project requests and provide some project control lead roles within that program.
• Specifically for the security contracts, create subcategories within the security invoices to track annual spend on special requests, mobile patrol, equipment, etc.
• Additionally, audit invoices to separate the invoices by type.

Skills

Procurement experience

Excel proficiency

MS Office

SharePoint familiarity

PM fundamentals

Accounting basics

Communication skills

Tools

SharePoint

MS Office

Job description

Contracts Coordinator

Key Responsibilities

• Provide scheduling for vendor and internal meetings.
• Develop SharePoint organization ideas and execute approved organization in new site.
• Monitor and support change order requests for all contracts in the Facilities and Security portfolios.
• Prepare agendas and meeting minutes to support contract project managers.
• Coordinate and support Link project requests and provide some project control lead roles within that program.
• Specifically for the security contracts, create subcategories within the security invoices to track annual spend on special requests, mobile patrol, equipment, etc.
• Additionally, audit invoices to separate the invoices by type.

Required Skills and Qualifications

• Experience with public procurement.
• Proficient in Excel, MS Suite, SharePoint.
• Minor background in Project Management practices.
• Minor accounting experience.
• Communication skills: emails, teams chat, lite technical writing (like work instructions).
• Good soft skills like communication, collaboration, staying organized, able to write well, and strong Word/Excel skills.
• Helpful to have experience with procurements for operations and maintenance, and professional services.

Location: Downtown Seattle (Hybrid)

Duration: Up to 6 months with possible extension to 12 months

Pay: $46.11 per hour