Contract & Procurement Specialist

Brookhaven Science Associates, LLC; Upton (NY); Vor Ort; USD 83.000 - 124.000; Vollzeit

Zusammenfassung

Brookhaven National Laboratory is seeking a Business Specialist to join the ISS Directorate Business Office, supporting procurement, contract administration, and financial processes at a major DOE lab. Responsibilities include processing requisitions, managing invoices, and ensuring conformance with SOWs, JNCPs, and contract terms.

With a 4-year track record in a similar role, you will interact with scientific and administrative staff, uphold lab rules, and contribute to efficient operations in

Qualifikationen

• Bachelor’s degree in accounting, finance/business or directly related field or equivalent experience based on 2:1 (experience: college) years.
• 4 years of relevant work experience
• Clear, concise, professional communication and interpersonal skills.
• Knowledgeable of GAAP/CAS/FAR requirements as related to areas of responsibility.
• Microsoft Office including Excel.
• Applies independent judgment that demonstrates ability to effectively prioritize and meet deadlines.
• Able to identify and resolve issues encountered within own area of responsibility.
• Ability to establish routine contacts and provide detailed and complex information that will be used to make decisions of business consequences.
• Should be a flexible team player who will successfully interact with both the scientific and business staff and will be motivated to assist Business Operations Manager as requests arise.

Aufgaben

• Serve as the Contract Administrative Representative (CAR) for the ISS Business Office staff in providing all procurement responsibilities.
• Process purchase requisitions which entail assisting the end user in obtaining supplies and services.
• Work with staff to ensure proper documents are provided with requisitions including statement of work, justification for non-competitive procurements (JNCP), and other documents.
• Process invoices ensuring that they are properly authorized interacting with Accounts Payable (AP), Procurement and Property Management (PPM), and department personnel.
• Resolve potential problems with invoices including proper documentation.
• Work with technical reps to ensure compliance to contract terms and conditions.
• Proactive monitor, report and track procurements. This is a full process; from requisition generation to contract close out;
• Adhere to all BNL business rules, allowable cost monitoring and compliance;
• Operating in a team environment and remaining flexible with assignments while serving in a diverse and international population;
• Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence.

Kenntnisse

Clear, concise, professional коммуника

GAAP/CAS/FAR knowledge

Excel

Independent judgment

Interpersonal skills

Ausbildung

Bachelor’s degree in accounting, finance/business or directly related field or equivalent experience based on 2:1 (experience: college) years.

Tools

ERP systems

PeopleSoft

Laboratory financial system knowledge

Jobbeschreibung

Brookhaven National Laboratory is seeking a Business Specialist to join the ISS Directorate Business Office, supporting procurement, contract administration, and financial processes at a major DOE lab. Responsibilities include processing requisitions, managing invoices, and ensuring conformance with SOWs, JNCPs, and contract terms.

With a 4-year track record in a similar role, you will interact with scientific and administrative staff, uphold lab rules, and contribute to efficient operations in