Procurement & Contracts Specialist — Finance & ERP

Brookhaven National Laboratory; Ridge (NY); On-site; USD 83,000 - 124,000; Full time

Job summary

Brookhaven National Laboratory is seeking a Business Specialist in the ISS Business Office within the Business Operations Office. The role reports to the ISS Directorate Business Office manager and focuses on end-to-end procurement activities, contract administration, and ensuring compliance with GAAP/CAS/FAR requirements.

Responsibilities include processing requisitions, handling invoices with AP/PPM, and tracking procurement progress while maintaining rigorous cost controls and safety

Qualifications

• Bachelor’s degree in accounting, finance/business or related field or equivalent experience (2:1).
• 4 years of relevant work experience.
• Clear, concise communication and interpersonal skills.

Responsibilities

• Serve as Contract Administrative Representative for ISS Office staff across procurement responsibilities.
• Process purchase requisitions with SOW, justification for non-competitive procurements, and other documents.
• Process invoices in collaboration with AP, PPM, and department personnel; resolve issues and ensure contract term compliance.
• Monitor, report and track procurements through full process from requisition to closeout.

Skills

Contract administration

Procurement

Accounts payable coordination

Microsoft Office/Excel

Education

Bachelor’s degree in accounting/finance/business or related field

Tools

ERP systems (ERP)

PeopleSoft

Job description

Brookhaven National Laboratory is seeking a Business Specialist in the ISS Business Office within the Business Operations Office. The role reports to the ISS Directorate Business Office manager and focuses on end-to-end procurement activities, contract administration, and ensuring compliance with GAAP/CAS/FAR requirements.

Responsibilities include processing requisitions, handling invoices with AP/PPM, and tracking procurement progress while maintaining rigorous cost controls and safety