Contract Operations Specialist – Healthcare Advertising

Searchlight Inc; Dundee Township (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Searchlight Inc. is seeking a Contracts and Legal Operations Specialist to join the legal team. You will work with templates to prepare SOWs for health advertising campaigns, manage NDAs, and oversee contracts through execution, renewal, and close-out.

You will maintain contract records, track key dates and obligations, and report status to GC and Finance. The role supports day-to-day operations and seeks process improvements with cross-functional teams.

Qualifications

• 3+ years of experience in contract administration, legal operations, paralegal work, digital media, advertising, or a related field.
• Working knowledge of common contract terms with drafting and redlining experience.
• Strong attention to detail and ability to compare contracts to invoices and program details.
• Strong critical thinking to align SOW, IO, and client addenda and identify gaps.

Responsibilities

• Use SOW templates to prepare client-facing SOWs for campaigns.
• Prepare, review, and manage NDAs.
• Process contract amendments, renewals, and extensions.
• Manage contract approval and signature process, including e-signatures.

Skills

Contract administration

Legal operations

Paralegal work

Attention to detail

Time management

Communication

Independent work

Teamwork

Process improvement

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Contract management software

e-signature platforms

AI-assisted contract tools

Job description

Searchlight Inc. is seeking a Contracts and Legal Operations Specialist to join the legal team. You will work with templates to prepare SOWs for health advertising campaigns, manage NDAs, and oversee contracts through execution, renewal, and close-out.

You will maintain contract records, track key dates and obligations, and report status to GC and Finance. The role supports day-to-day operations and seeks process improvements with cross-functional teams.