Contract Operations Specialist – Legal Workflows

Harmony Biosciences; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Vision & Dental benefits

Generous paid time off

401(k) Retirement Savings Plan

Parental leave

Employee Stock Purchase Plan (ESPP)

Wellness programs

Professional development opportunities

Great Place to Work certification

Job summary

Harmony Biosciences is seeking a Legal Operations Specialist to join our Plymouth Meeting office. You will provide operational and project coordination support to the Legal Department, acting as the centralized intake point for legal requests and managing contract lifecycle processes.

You will maintain contract documents and workflows, track matter status, and coordinate signature processes. This role requires strong organizational skills, experience with CLM tools, and the ability to

Qualifications

• 3+ years of experience in legal operations, contract administration, or procurement in pharma/biotech.
• Experience with contract lifecycle management and legal document management systems.
• Familiarity with contracting processes, key terms, and templates.
• Strong organizational skills and attention to detail.

Responsibilities

• Support contract lifecycle from intake to archival, including routing, approvals, signing, and filing.
• Serve as centralized intake point for Legal requests and route matters to appropriate resources.
• Maintain contract repositories in management systems with accurate matter status and documentation.
• Monitor contract status, deadlines, renewals, and actions; follow up with stakeholders and escalate as needed.
• Coordinate signature processes (DocuSign and wet-ink/international) as applicable.
• Track timelines, milestones, and next steps for Legal projects and cross-functional deliverables.
• Prepare agendas and status updates for recurring Legal meetings and follow up on actions.
• Provide administrative support to Legal Department (scheduling, documents, confidential correspondence).
• Assist with audit readiness, vendor onboarding, and process improvements within Legal operations.

Skills

Legal operations

Contract administration

Workflow management

Project coordination

Microsoft Office

Tools

Conga

Agiloft

Job description

Harmony Biosciences is seeking a Legal Operations Specialist to join our Plymouth Meeting office. You will provide operational and project coordination support to the Legal Department, acting as the centralized intake point for legal requests and managing contract lifecycle processes.

You will maintain contract documents and workflows, track matter status, and coordinate signature processes. This role requires strong organizational skills, experience with CLM tools, and the ability to