Contract & Office Operations Lead

Confidential; Texas; On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential, a professional services firm in Dallas, seeks an Office Manager to oversee contract administration, licensing, insurance documentation, corporate records, and office coordination. This hands-on role requires independent management of complex administrative projects while supporting Partners, Project Managers, and Accounting.

The ideal candidate brings structure to processes, improves workflows, and maintains organized records across states.

Qualifications

• 5+ years of administrative or contract administration experience; at least 3 years.
• Experience in architecture/engineering/related professional services environment preferred.
• Proficiency with AIA Contract Documents and Microsoft Office.
• Experience with ADP payroll systems preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Develop, implement, and maintain an organized contract management and tracking system.
• Coordinate preparation, distribution, execution, and filing of contracts and amendments.
• Track licenses, COIs, and corporate registrations across multiple states.
• Serve as the primary contact for the Dallas office and manage daily office operations.
• Provide administrative support to Partners and Project Managers, including scheduling and document prep.
• Coordinate business travel, meetings, and events; manage office supplies and vendor relations.
• Support HR/payroll tasks with ADP and maintain confidential employee records.
• Identify process improvements and implement tracking systems for contracts, licenses, and insurance.

Skills

Organizational skills

Detail-oriented

Project coordination

Communication skills

Prioritization

Tools

AIA Contract Documents

Microsoft Office

ADP payroll

Job description

Confidential, a professional services firm in Dallas, seeks an Office Manager to oversee contract administration, licensing, insurance documentation, corporate records, and office coordination. This hands-on role requires independent management of complex administrative projects while supporting Partners, Project Managers, and Accounting.

The ideal candidate brings structure to processes, improves workflows, and maintains organized records across states.