Office Administrator

Plona Partners; Dallas (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

A prestigious law firm in Dallas is seeking a Senior Office Administrator to lead operations for its local office. This role requires at least 5 years of experience in law firm administration and strong financial and leadership skills. The Office Administrator will manage budgets, supervise administrative teams, and ensure operational excellence. This high-impact position offers visibility, stability, and a trusted partnership with senior leadership. The ideal candidate thrives in a dynamic, high-expectation environment.

Qualifications

• 5+ years of experience in law firm administration or professional services operations.
• Proven leadership experience managing multi-functional teams.
• Strong financial acumen, including budgeting and expense oversight.
• Experience supporting senior attorneys, partners, or executive stakeholders.
• Facilities or office management experience in a professional services environment.

Responsibilities

• Serve as a core member of the local office leadership team.
• Lead and develop administrative and office services support teams.
• Prepare and manage the annual office budget.
• Act as the primary point of contact for HR on employee relations matters.
• Own the day-to-day relationship with building management.
• Implement and enforce office-wide policies aligned with firm standards.

Skills

5+ years of experience in law firm administration

Proven leadership experience

Strong financial acumen

Exceptional judgment and discretion

Interpersonal skills

Ability to thrive in fast-paced settings

Job description

Office Administrator / Head of Office Operations

We are partnering with a prestigious, nationally recognized law firm to identify a senior Office Administrator to lead operations for its Dallas office. This is a high-impact leadership role for an experienced office operations professional who thrives in complex, high-expectation environments and is comfortable partnering directly with firm leadership, attorneys, and corporate services teams.

If you enjoy owning an office end-to-end — people, budget, facilities, policy, and culture — this role offers both visibility and long-term stability.

Why this role stands out

• Senior leadership position within a flagship office
• Direct partnership with firmwide leadership and executive stakeholders
• Full ownership of office operations, budget, staff, and facilities
• Highly visible, trusted role supporting Partners and senior professionals
• Strong compensation aligned with senior BigLaw administration

What you’ll be responsible for

Office Leadership & Operations

• Serve as a core member of the local office leadership team, ensuring operational excellence and a high-performance office culture
• Lead and develop administrative, office services, and secretarial support teams
• Oversee staffing assignments, coverage, and workflow across the office

Financial & Budget Management

• Prepare and manage the annual office budget in collaboration with firm leadership and finance
• Approve invoices, expenses, and vendor costs in alignment with firm policies
• Monitor spending and ensure financial discipline at the office level

People Management & HR Partnership

• Act as the primary point of contact for HR on employee relations matters, performance management, and disciplinary issues
• Partner on recruitment, onboarding, evaluations, and compensation processes for staff
• Ensure confidentiality, professionalism, and consistency in people management

Facilities, Security & Vendor Oversight

• Own the day-to-day relationship with building management and external vendors
• Lead tenant improvements, construction projects, and space planning initiatives
• Ensure compliance with lease terms, safety regulations, and security protocols

Policy, Compliance & Risk

• Implement and enforce office-wide policies aligned with firm standards and local regulations
• Partner with firmwide teams on risk management, insurance matters, and compliance initiatives

What we’re looking for

• 5+ years of experience in law firm administration or professional services operations
• Proven leadership experience managing multi-functional teams
• Strong financial acumen, including budgeting and expense oversight
• Experience supporting senior attorneys, partners, or executive stakeholders
• Facilities or office management experience in a professional services environment
• Exceptional judgment, discretion, and interpersonal skills
• Ability to thrive in a fast-paced, high-accountability setting