Contract Management System Admin & Onboarding Coordinator

Flint Hills Resources; Rosemount (MN); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Health savings accounts

Life insurance

Disability coverage

Retirement plan

Paid vacation/time off

Educational assistance

Infertility assistance

Paid parental leave

Adoption assistance

Job summary

Flint Hills Resources, a Koch company, seeks a Contract Management System Coordinator to serve as TRACK administrator for Pine Bend, handling contractor records, training, workforce data, and access documentation. You will support onboarding activities, reporting, and day-to-day administrative tasks with a focus on accuracy and compliance.

The role partners with contractor companies and internal stakeholders to ensure onboarding, workforce reporting, and documentation are efficient and

Qualifications

• Proficiency with Microsoft Office applications including Excel, Outlook, Teams, Word, and SharePoint.
• Experience maintaining records, data, documentation, or administrative processes.
• Experience managing multiple priorities and deadlines.
• Experience working in an industrial, manufacturing, refinery, or construction environment.

Responsibilities

• Serve as the primary Pine Bend administrator for TRACK, supporting contractor workforce data, records management, system administration activities, and contractor company maintenance.
• Maintain contractor company information, workforce records, training requirements, labor classifications, and related data within TRACK, ensuring information remains accurate, complete, and compliant.
• Support TRACK users through troubleshooting, training, testing, system updates, and continuous improvement activities.
• Generate workforce and compliance reports while maintaining system procedures, contractor onboarding documentation, records management processes, and other administrative activities supporting contractor operations.
• Support contractor authorization, billing, and invoice processes through documentation routing, tracking, record management, and coordination with procurement, approvers, and other stakeholders.
• Coordinate meeting logistics, conference room scheduling, visitor support, catering, supplies, and meeting materials for contractor and site activities.
• Prepare administrative materials and support training programs, workforce engagement activities, contractor recognition events, and special site initiatives.

Skills

Microsoft Office proficiency

RecordkeepingExperience

Multi-priority management

Industrial environment experience

Tools

TRACK

SharePoint

Job description

Flint Hills Resources, a Koch company, seeks a Contract Management System Coordinator to serve as TRACK administrator for Pine Bend, handling contractor records, training, workforce data, and access documentation. You will support onboarding activities, reporting, and day-to-day administrative tasks with a focus on accuracy and compliance.

The role partners with contractor companies and internal stakeholders to ensure onboarding, workforce reporting, and documentation are efficient and