Contract Management System Coordinator

Flint Hills Resources; Rosemount (MN); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Health savings accounts

Life insurance

Disability coverage

Retirement plan

Paid vacation/time off

Educational assistance

Infertility assistance

Paid parental leave

Adoption assistance

Job summary

Flint Hills Resources, a Koch company, seeks a Contract Management System Coordinator to serve as TRACK administrator for Pine Bend, handling contractor records, training, workforce data, and access documentation. You will support onboarding activities, reporting, and day-to-day administrative tasks with a focus on accuracy and compliance.

The role partners with contractor companies and internal stakeholders to ensure onboarding, workforce reporting, and documentation are efficient and

Qualifications

• Proficiency with Microsoft Office applications including Excel, Outlook, Teams, Word, and SharePoint.
• Experience maintaining records, data, documentation, or administrative processes.
• Experience managing multiple priorities and deadlines.
• Experience working in an industrial, manufacturing, refinery, or construction environment.

Responsibilities

• Serve as the primary Pine Bend administrator for TRACK, supporting contractor workforce data, records management, system administration activities, and contractor company maintenance.
• Maintain contractor company information, workforce records, training requirements, labor classifications, and related data within TRACK, ensuring information remains accurate, complete, and compliant.
• Support TRACK users through troubleshooting, training, testing, system updates, and continuous improvement activities.
• Generate workforce and compliance reports while maintaining system procedures, contractor onboarding documentation, records management processes, and other administrative activities supporting contractor operations.
• Support contractor authorization, billing, and invoice processes through documentation routing, tracking, record management, and coordination with procurement, approvers, and other stakeholders.
• Coordinate meeting logistics, conference room scheduling, visitor support, catering, supplies, and meeting materials for contractor and site activities.
• Prepare administrative materials and support training programs, workforce engagement activities, contractor recognition events, and special site initiatives.

Skills

Microsoft Office proficiency

RecordkeepingExperience

Multi-priority management

Industrial environment experience

Tools

TRACK

SharePoint

Job description

The Contract Management System Coordinator serves as the primary administrator for TRACK and supports related contractor processes at Pine Bend. This role is responsible for maintaining contractor records, qualifications, training requirements, workforce data, access requirements, and supporting documentation within TRACK. The position partners with contractor companies and internal stakeholders to support onboarding activities, workforce reporting, compliance documentation, and day to day administrative activities.

Our Team

The Pine Bend contractor support team works closely with contractor companies, operations, projects, and site stakeholders to support contractor workforce readiness, compliance, and site access requirements. This role partners with a collaborative group that helps ensure contractors have the information, resources, and support needed to safely and efficiently perform work on site.

What You Will Do

TRACK Administration:

• Serve as the primary Pine Bend administrator for TRACK, supporting contractor workforce data, records management, system administration activities, and contractor company maintenance.
• Maintain contractor company information, workforce records, training requirements, labor classifications, and related data within TRACK, ensuring information remains accurate, complete, and compliant.
• Support TRACK users through troubleshooting, training, testing, system updates, and continuous improvement activities.
• Generate workforce and compliance reports while maintaining system procedures, contractor onboarding documentation, records management processes, and other administrative activities supporting contractor operations.
• Support contractor authorization, billing, and invoice processes through documentation routing, tracking, record management, and coordination with procurement, approvers, and other stakeholders.

Administrative & Site Support

This position includes both TRACK administration and shared administrative support for contractor and construction-related activities at Pine Bend.

• Coordinate meeting logistics, conference room scheduling, visitor support, catering, supplies, and meeting materials for contractor and site activities.
• Prepare administrative materials and support training programs, workforce engagement activities, contractor recognition events, and special site initiatives.

Who You Are (Basic Qualifications)

• Proficiency with Microsoft Office applications including Excel, Outlook, Teams, Word, and SharePoint.
• Experience maintaining records, data, documentation, or administrative processes.
• Experience managing multiple priorities and deadlines.
• Experience working in an industrial, manufacturing, refinery, or construction environment.

What Will Put You Ahead

• Experience with TRACK or similar contractor management platforms.
• Experience supporting contractor, construction, industrial, or refinery operations.
• Experience with compliance administration, workforce reporting, or onboarding processes.

For this role, we anticipate paying $65,000- $80,000 per year. This role is eligible for variable pay, issued as a monetary bonus or in another form.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000+ miles of pipeline – delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life.

At Koch, employees are empowered to do what they do best to make life better. Learn how ourbusiness philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.

(For Illinois E-Verify information clickhere , aquí , or tu ).