Contracts Coordinator & Compliance Admin

Teichert; Sacramento (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Teichert is seeking a Contracts Assistant to provide essential administrative support for contracting operations. You will handle processing of agreements, coordinate document workflows, and maintain records to ensure compliance.

The role involves collaboration with contract admins and cross-functional teams to enable timely contract execution and accurate reporting. A background in office administration with construction exposure is preferred.

Qualifications

• Associate’s degree or equivalent combination of training and experience.
• CCMA certification from NCMA desirable or ability to obtain.
• 1–3 years in an office/clerical role required; construction exp preferred.

Responsibilities

• Prepare and issue subcontracts, service orders, professional service agreements, and purchase orders.
• Coordinate electronic document distribution and execution workflows via DocuSign.
• Monitor and prioritize incoming agreement requests for timely processing and delivery.
• Collect and maintain compliance documentation from subcontractors for new and existing agreements.
• Generate and distribute monthly insurance expiration notifications to subcontractors.
• Follow up on insurance expiration notices to secure renewals.
• Research, obtain, and update subcontractor licensing information and DIR numbers.
• Review and process bond premium invoices for accuracy and approval.
• Collaborate with Cost team to resolve compliance-related issues affecting payments.
• Maintain organized departmental records and filing systems.

Skills

Relationship Management

Communications

Organization and Management

Technology: Microsoft Office

Technical competence in contract admin

Problem solving

Education

Associate’s degree or equivalent

CCMA (NCMA) certification desirable

Tools

MS 365 Suite

Adobe Products

DocuSign

Job description

Teichert is seeking a Contracts Assistant to provide essential administrative support for contracting operations. You will handle processing of agreements, coordinate document workflows, and maintain records to ensure compliance.

The role involves collaboration with contract admins and cross-functional teams to enable timely contract execution and accurate reporting. A background in office administration with construction exposure is preferred.