Contract Executive Assistant to CEO (Maternity Cover)

Cobalt; Palm Coast (FL); On-site; USD 55,000 - 69,000; Full time

Job summary

Cobalt is seeking a seasoned Executive Assistant to support our CEO, Sonali Shah, and the Executive Leadership Team. You are highly organized, thrive in a fast-paced tech environment, and anticipate needs with discretion and high standards for excellence.

This contract covers a maternity leave. You will manage calendars and communications, coordinate travel, prepare presentations, track initiatives, and build strong internal and external relationships with senior leaders.

Qualifications

• 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Proficiency in Google Suite, MS Office, and Confluence.
• Bachelor's degree or equivalent work experience.

Responsibilities

• Provide daily executive & leadership support for the CEO and ELT.
• Manage calendar, email, and board scheduling; track action items.
• Coordinate travel arrangements and monthly expense reporting.
• Lead meeting and event coordination for ELT, CTOO, and company-wide meetings.
• Support projects, create presentations, and maintain key relationships.
• Pivot quickly to changing priorities and new tasks.

Skills

Organizational skills

Time management

Multi-tasking

Attention to detail

Verbal & written communication

Discretion & relationships

Education

Bachelor's degree or equivalent

Tools

Google Suite

MS Office

Confluence

Job description

Cobalt is seeking a seasoned Executive Assistant to support our CEO, Sonali Shah, and the Executive Leadership Team. You are highly organized, thrive in a fast-paced tech environment, and anticipate needs with discretion and high standards for excellence.

This contract covers a maternity leave. You will manage calendars and communications, coordinate travel, prepare presentations, track initiatives, and build strong internal and external relationships with senior leaders.