Contract Executive Assistant

Cobalt; Palm Coast (FL); On-site; USD 55,000 - 69,000; Full time

Job summary

Cobalt is seeking a seasoned Executive Assistant to support our CEO, Sonali Shah, and the Executive Leadership Team. You are highly organized, thrive in a fast-paced tech environment, and anticipate needs with discretion and high standards for excellence.

This contract covers a maternity leave. You will manage calendars and communications, coordinate travel, prepare presentations, track initiatives, and build strong internal and external relationships with senior leaders.

Qualifications

• 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Proficiency in Google Suite, MS Office, and Confluence.
• Bachelor's degree or equivalent work experience.

Responsibilities

• Provide daily executive & leadership support for the CEO and ELT.
• Manage calendar, email, and board scheduling; track action items.
• Coordinate travel arrangements and monthly expense reporting.
• Lead meeting and event coordination for ELT, CTOO, and company-wide meetings.
• Support projects, create presentations, and maintain key relationships.
• Pivot quickly to changing priorities and new tasks.

Skills

Organizational skills

Time management

Multi-tasking

Attention to detail

Verbal & written communication

Discretion & relationships

Education

Bachelor's degree or equivalent

Tools

Google Suite

MS Office

Confluence

Job description

Job Description

Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT). You are a highly organized team player who is comfortable interacting with all levels of an organization. You are self-motivated, thrive in a fast-paced tech environment, and excel at anticipating needs with high discretion and standards for excellence.

This is a contract to cover a maternity leave.

What You'll Do

• Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives. Support the broader ELT as needed.
• Calendar & Communication Management: Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed. Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
• Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
• Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly). Plan and execute offsites and company events.
• Project & Administrative Support: Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships.
• Agility: Pivot quickly to jump into shifting priorities and new tasks as needed.

You Have

• Experience: 3-5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Technical Skills: Proficiency in Google Suite, MS Office, and Confluence.
• Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
• Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion.
• Education: Bachelor's degree or equivalent work experience.

Location & Shift Requirements

• Must be based in the US.
• Must be able to work EST business hours.

Pay Disclosure

Cobalt is committed to fair and equitable compensation practices. The salary range for this role is $40 - $50 an hour. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. The salary range may differ in other states and be impacted by proximity to major metropolitan cities.

Diversity at Cobalt

With over 45 nationalities already at Cobalt (and counting), we respect and celebrate diversity! We're proudly committed to equal employment opportunities regardless of your gender, religion, age, sexual orientation, ethnicity, disability, or place of origin. We support each other and are grateful for each Cobalter's contribution to our mission — let's make security dance! Cobalt (the "Company") is an equal opportunity employer, and we want the best available persons for every job. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws and providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Cobalt is an E-Verify employer. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). It allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.