Contract Executive Assistant

Beacon Hill Staffing Group; Minneapolis (MN); Hybrid; USD 62,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beacon Hill Staffing Group is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, confidential setting. This contract role offers a hybrid schedule based in Minneapolis, with one day on-site and four days remote each week.

The ideal candidate will manage calendars, coordinate travel, prepare materials, and act as a professional liaison to clients, vendors, and staff, ensuring timely completion of high-priority tasks.

Qualifications

• 3+ years of experience supporting executives or senior leadership in an EA or similar role.
• Ability to manage complex calendars, travel plans, and high-priority requests.
• Excellent written and verbal communication with a professional demeanor.
• Demonstrated discretion in handling sensitive information and confidential records.
• Strong organizational skills and attention to detail; capable of multitasking in a fast-paced environment.

Responsibilities

• Manage executive calendars, coordinate meetings, and resolve scheduling conflicts.
• Arrange domestic travel with detailed itineraries and logistics.
• Prepare materials, presentations, and executive communications.
• Coordinate internal/external meetings; ensure follow-up actions are completed.
• Serve as primary point of contact between executives, staff, clients, and vendors.
• Monitor communications and triage time-sensitive requests.
• Process expense reports and invoices with accuracy and timeliness.
• Maintain confidential records and exercise good judgment with sensitive information.
• Track deadlines and commitments; assist with special projects and events.

Skills

Calendar management

Scheduling

Organizational skills

Communication skills

Discretion

Proactive problem solving

Tools

Outlook

Word

Excel

PowerPoint

Job description

Contract Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Contract Executive Assistant Company: Beacon Hill's client Location: Minneapolis, MN | Hybrid schedule: 1 day onsite, 4 days remote each week Schedule: Monday-Friday | Regular business hours Employment Type: 6 Month Contract (with high chance of extension) Compensation: $45-$53 an hour, depending on previous experience

Position Overview

Beacon Hill's client is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs, handles sensitive information with discretion, and can confidently balance multiple priorities.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts and changing priorities.
• Organize domestic and/or international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Prepare meeting materials, presentations, reports, correspondence, and other executive-level documentation.
• Coordinate internal and external meetings, ensuring logistics, materials, and necessary follow-up items are handled efficiently.
• Serve as a professional point of contact between executives, employees, clients, vendors, and other key stakeholders.
• Monitor incoming communications, prioritize requests, and help ensure time-sensitive matters receive appropriate attention.
• Process expense reports, invoices, and other administrative documentation accurately and within established timelines.
• Maintain confidential records and exercise sound judgment when working with sensitive business and personnel information.
• Track deadlines, commitments, and action items to help executives stay organized and prepared.
• Assist with special projects, events, and other administrative initiatives as business needs arise.

Qualifications

• Previous experience supporting executives or senior-level leadership in an Executive Assistant, Senior Administrative Assistant, or similar capacity, at least 3 years of experience.
• Strong calendar management, scheduling, and organizational skills.
• Excellent written and verbal communication skills with a polished, professional approach.
• Demonstrated ability to manage competing priorities and adjust quickly when schedules or business needs change.
• High level of discretion, professionalism, and attention to detail.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Comfortable working independently, taking initiative, and anticipating executive needs.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)