Executive Assistant

Joss Search; Dallas (TX); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Five days in office

Medical, dental, vision benefits

Retirement plan

PTO

Job summary

Joss Search partners with a global investment firm to recruit an Executive Assistant to support the President and CIO. The role blends traditional C‑suite EA responsibilities with complex global travel, project coordination, and light personal support.

The ideal candidate is polished, exceptionally organized, and thrives in a high‑expectation, international environment. Strong discretion, calendar mastery, excellent note‑taking, and mature responsiveness are essential; this is a five‑day‑a‑week,

Qualifications

• Must be polished, highly organized, with exceptional judgment
• Strong discretion and confidentiality
• Experience supporting senior executives in demanding environments

Responsibilities

• Manage a highly complex calendar and coordinate all professional commitments
• Track projects, prepare summaries, and ensure priorities are anticipated
• Provide high-quality note-taking and follow-up actions for meetings
• Coordinate extensive global travel with emphasis on convenience and comfort
• Assist with personal administrative needs and occasional family interactions

Job description

We’re partnering with a global alternative investment firm with a long‑tenured leadership team, an international footprint, and a reputation for rigorous research, disciplined risk management, and exceptionally high professional standards. The firm is known for its collaborative, thoughtful culture and its commitment to excellence across all functions. Employees enjoy a stable, well‑run environment where strong administrative talent is highly valued, and where EAs play a meaningful role in enabling the success of senior leadership.

THE ROLE

This is a high‑touch, fast‑paced Executive Assistant role supporting the President and CIO of the firm. The President is widely regarded as smart, kind, thoughtful, and wonderful to partner with. The role blends traditional C‑suite EA responsibilities with complex global travel management, project coordination, and light personal support.

The ideal candidate is polished, intellectually agile, and exceptionally organized—someone who thrives in a high‑expectation environment and stays several steps ahead. This is not a 24/7 role, but it does require maturity, responsiveness, and comfort supporting a senior executive with a demanding international schedule.

Key responsibilities include:

• Managing a highly complex calendar and serving as the central point of coordination for all professional commitments
• Tracking projects, preparing summaries, and ensuring top‑of‑mind priorities are always anticipated
• Providing high‑quality note‑taking and follow‑up actions for internal meetings
• Exercising impeccable discretion; this role includes calendar access but not email access
• Planning and executing extensive global travel with a focus on convenience, efficiency, and comfort
• Ensuring first‑class travel standards and avoiding logistical inefficiencies (e.g., distant hotels on short trips)
• Asking thoughtful questions to ensure clarity and alignment on preferences
• Assisting with personal administrative needs, including vendor management, household coordination, and personal travel
• Interacting occasionally with family members in a warm, professional, and appropriate manner

THE CANDIDATE

The right candidate is polished, calm under pressure, and deeply detail‑oriented. They demonstrate exceptional judgment, anticipate needs without guessing, and understand the rhythm of executive life. They are proactive, highly professional, and comfortable operating with limited oversight.

• Significant tenure supporting senior executives, ideally within investment management, private equity, or other demanding environments
• Strong experience managing complex international travel and shifting priorities
• Exposure to high‑net‑worth or high‑performance households is a plus
• Exceptional organizational skills and communication style
• Tech‑savvy and able to manage systems, calendars, and documentation with accuracy
• Quiet confidence, discretion, and the ability to build trust quickly
• Maturity and responsiveness, especially given the executive’s global travel
• Thrives working with a leader who is intelligent, respectful, and expects excellence

THE COMPENSATION/BENEFITS

• Target salary: $150,000–$200,000 (depending on experience)
• 5 days in the office
• Comprehensive benefits including medical, dental, vision, retirement, and PTO
• Discretionary bonus

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together