Executive Assistant - Private Equity

Meraki Talent; Chicago (IL); Presencial; USD 70.000 - 110.000; Tempo integral

Resumo da vaga

Meraki Talent in Chicago is seeking an Executive Assistant to support the Founding Partner alongside the Chief of Staff. You will manage complex calendars, coordinate domestic and international travel, and handle expense reporting with discretion.

You should bring polished, proactive administrative experience in financial or professional services, strong organizational skills, and excellent communication. Experience with confidential information and stakeholder management is essential.

Qualificações

• Proven experience in an administrative role managing travel and expenses within financial or professional services is essential.
• Experience with RAMP is preferred but not essential.
• Polished, proactive EA/Administrative professional who thrives on managing complexity and keeping operations running smoothly behind the scenes.

Responsabilidades

• Coordinating complex and frequently changing domestic and international travel arrangements
• Preparing and submitting multiple complex expense reports
• Drafting correspondence and thank-you letters
• Arranging ground transportation for meetings, travel and events
• Supporting the coordination of key events, including advisory board and investor meetings
• Maintaining databases, contacts and information accurately
• Managing an organised and accessible filing system
• Screening calls and communicating professionally with stakeholders at all levels

Conhecimentos

Calendar management

Travel coordination

Expense management

Communication

Discretion

Stakeholder liaison

Ferramentas

RAMP

Descrição da vaga

We’re working with a leading private equity firm in Chicago to appoint an Executive Assistant to support the Founding Partner.

Working alongside the Chief of Staff, you will support with administrative duties including calendar management, travel coordination and expense management and reporting.

This is an opportunity for a polished, proactive EA/Administrative professional who thrives on managing complexity and keeping everything running seamlessly behind the scenes.

Key responsibilities include:

• Coordinating complex and frequently changing domestic and international travel arrangements
• Preparing and submitting multiple complex expense reports
• Drafting correspondence and thank-you letters
• Arranging ground transportation for meetings, travel and events
• Supporting the coordination of key events, including advisory board and investor meetings
• Maintaining databases, contacts and information accurately
• Managing an organised and accessible filing system
• Screening calls and communicating professionally with stakeholders at all levels
• Proven experience in an administrative role managing travel and expenses, within financial or professional services is essential
• Experience with RAMP is preferred but not essential
• Exceptional organisation, attention to detail and follow-through
• Excellent communication and interpersonal skills
• Discretion, sound judgment and the ability to handle confidential information
• Someone proactive, adaptable and comfortable working with minimal direction