Contract Bookkeeper

Garcoa, Inc.; Chicago (IL); On-site; USD 34,000 - 55,000; Full time

Job summary

Garcoa, Inc. is seeking a reliable Contract Bookkeeper to handle day-to-day invoice processing, data entry, and document control during peak periods in the Chicago area.

The role focuses on accounts payable/receivable, ledger maintenance, and compliance documentation. The candidate should be detail-oriented, capable of independent work, and able to adapt to established processes within a manufacturing/distribution environment.

Qualifications

• 3+ years of bookkeeping or data entry experience (contract or freelance welcomed).
• Proficiency in accounting software (Sage 50 preferred; Sage 100 or similar ERP is a plus).
• Basic understanding of transaction processing and general ledger data entry.
• Proficiency in Microsoft Excel (data entry, basic formulas, sorting, and filtering).
• Ability to work independently, manage deadlines, and adapt to established processes.
• Exceptional attention to detail, accuracy, and reliability.
• Prior experience in manufacturing, distribution, or inventory-based companies.
• Familiarity with accounts payable and accounts receivable documentation standards.

Responsibilities

• Enter and process accounts payable invoices and log vendor payments.
• Prepare customer invoices, process receipts, and record payments.
• Maintain organized digital and physical filing systems for invoices and receipts.
• Assist with inventory transaction entries, count adjustments, and record updates.
• Gather data and documentation for sales tax filings and compliance needs.
• Research and resolve vendor or customer account discrepancies efficiently.
• Perform routine data entry, ledger maintenance, and administrative tasks as assigned.
• Maintain SKU pricing and BOM database.
• Reconcile bank and credit card statements.

Skills

Bookkeeping

Sage 50

Excel

AP/AR

Independent work

Tools

Sage 100

ERP systems

Job description

Garcoa, Inc. is seeking a reliable and detail-oriented Contract Bookkeeper to handle core transaction processing and administrative record-keeping on an as-needed basis. This position focuses on day-to-day invoice processing, data entry, and documentation management during busy periods or specific project cycles.

Responsibilities

• Enter and process accounts payable invoices and log vendor payments
• Prepare customer invoices, process incoming receipts, and record payments
• Maintain organized digital and physical filing systems for invoices, receipts, and supporting documents
• Assist with inventory transaction entries, count adjustments, and record updates
• Gather data and documentation for sales tax filings and compliance needs
• Research and resolve vendor or customer account discrepancies efficiently
• Perform routine data entry, ledger maintenance, and administrative tasks as assigned
• Maintain sku pricing and BOM database
• Reconcile bank and credit cards statements

Skills

• 3+ years of bookkeeping or data entry experience (contract or freelance experience a plus)
• Proficiency in accounting software (Sage 50 preferred; Sage 100 or similar ERP systems a plus)
• Basic understanding of transaction processing and general ledger data entry
• Proficiency in Microsoft Excel (data entry, basic formulas, sorting, and filtering)
• Ability to work independently, manage project deadlines, and adapt quickly to established processes
• Exceptional attention to detail, accuracy, and reliability
• Prior experience in a manufacturing, distribution, or inventory-based company
• Familiarity with accounts payable and accounts receivable documentation standards

Company Overview

• Manufacturer of Consumer Product Goods It was founded in 1983, and is headquartered in Calabasas, California, USA, with a workforce of 201-500 employees. Its website is http://garcoa.com.