Bookkeeper

ABC Hiring LLC; United States; Remote; USD 42,000 - 62,000; Full time

Job summary

ABC Hiring LLC is seeking an organized Bookkeeper to manage day-to-day financial transactions and maintain accurate records. You will balance accounts, ensure data integrity, and uphold compliance while handling confidential information with discretion.

The role involves processing AP/AR, payroll, and expenses, generating invoices, and supporting monthly financial statements and audits. Strong numerical literacy and attention to detail are essential.

Qualifications

• Experience in day-to-day bookkeeping and payroll processing.
• Familiarity with GAAP and compliance requirements.
• Ability to balance accounts, prepare ledgers, and assist with tax season.

Responsibilities

• Record day-to-day financial transactions (AP/AR, journal entries).
• Reconcile bank accounts, credit cards, and loan statements monthly.
• Process vendor invoices, generate client invoices, and monitor cash flow.
• Process employee timesheets, payroll, and expense reports; track payroll taxes and deductions.
• Prepare monthly, quarterly, and annual financial statements; assist auditors.

Skills

Attention to detail

Discretion with confidential data

Organizational skills

Analytical thinking

Written communication

Time management

Integrity

Tools

QuickBooks Online

Xero

Sage

Advanced Excel

Google Sheets

Gusto

ADP

Paychex

Expensify

Dext

Hubdoc

Bill.com

Stripe

PayPal

Job description

We are looking for an organized, detail-oriented, and reliable Bookkeeper to manage our company’s day-to-day financial transactions. In this role, you will be responsible for maintaining accurate financial records, balancing accounts, and ensuring our financial data is up to date and compliant. The ideal candidate has strong numerical literacy, enjoys creating order out of complex data, and can operate with absolute discretion and integrity.

Core Responsibilities

1. Financial Recording & Account Reconciliation Record day-to-day financial transactions, including accounts payable, accounts receivable, and journal entries. Reconcile bank accounts, credit cards, and loan statements monthly to ensure data integrity. Identify, investigate, and resolve any discrepancies or variances in financial records.
2. Accounts Payable (AP) & Accounts Receivable (AR) Process vendor invoices accurately, match them to purchase orders, and schedule timely payments. Generate and issue professional invoices to clients and monitor outstanding balances. Follow up politely but firmly on overdue accounts to maintain healthy company cash flow.
3. Payroll & Expense Management Collect, verify, and process employee timesheets to run accurate and timely payroll. Review, categorize, and process monthly employee expense reports and receipts. Ensure accurate tracking of payroll taxes and deductions in compliance with local regulations.
4. Reporting & Compliance Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow). Maintain an organized, audit-ready digital and physical filing system for all financial documents. Assist external accountants or auditors during tax season by providing clean, prepared ledgers.

Skills & Qualifications

Hard & Technical Skills

• Accounting software (QuickBooks Online, Xero, Sage)
• Spreadsheet mastery (Advanced Excel, Google Sheets, including VLOOKUPs and Pivot Tables)
• Payroll processing platforms (Gusto, ADP, Paychex)
• Receipt and expense management tools (Expensify, Dext, Hubdoc)
• Online banking systems and electronic payment platforms (Bill.com, Stripe, PayPal)
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Data entry speed and alphanumeric 10-key typing accuracy

Soft & Behavioral Skills

• Extreme attention to detail and high accuracy
• Discretion and handling of confidential financial data
• Organizational skills and systematic workflow management
• Analytical thinking and mathematical aptitude
• Clear and professional written communication (for vendor/client collections)
• Time management and strict adherence to financial deadlines
• Integrity, ethical judgment, and trustworthiness

Key Performance Indicators (KPIs)

• Ledger Accuracy: Minimal to zero data entry errors or categorization mistakes during bank reconciliations.
• Deadline Adherence: Meeting all payroll, tax filing, and monthly closing deadlines consistently.
• Aging Accounts Control: Keeping accounts receivable over 30 days to a target minimum percentage.