Contract & Billing Coordinator for HVAC Rentals

Mobile Air & Power Rentals; Menomonee Falls (WI); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Quarterly bonus

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

401k with company match

Paid time off

Career development

Employee discounts

Job summary

Mobile Air & Power Rentals is seeking a detail-oriented Contract Administrator to support day-to-day contract management from entry through invoicing. You will manage customer relationships, coordinate with Sales and Operations, and ensure timely billing and documentation.

The role requires 3–5 years of relevant experience, strong communication skills, and proficiency with ERP systems and MS Office. A flexible, team-oriented mindset is essential for peak seasons and growth opportunities within

Qualifications

• Associate degree preferred or equivalent; HS diploma accepted as alternative.
• 3–5 years of relevant contract management experience preferred.
• Strong communication with customers and interdepartmental teams.

Responsibilities

• Manage day-to-day contract management from entry to invoicing with accurate documentation.
• Maintain customer relationships and issue credits promptly.
• Handle purchase order requests for subcontractors, labor, and freight.
• Use ERP reporting to track contracts and invoicing.
• Coordinate with Sales and Operations to review open contracts.
• Confirm invoices are received and uploaded to customer portals.
• Provide accurate reporting and documentation for billing.
• Perform additional duties as assigned.

Skills

Contract management

Customer relations

ERP reporting

Invoicing

MS Office / SharePoint

Communication skills

Time management

Peak season flexibility

Education

Associate degree preferred

High school diploma or equivalent

Tools

Infor ERP

SharePoint

MS Office

Job description

Mobile Air & Power Rentals is seeking a detail-oriented Contract Administrator to support day-to-day contract management from entry through invoicing. You will manage customer relationships, coordinate with Sales and Operations, and ensure timely billing and documentation.

The role requires 3–5 years of relevant experience, strong communication skills, and proficiency with ERP systems and MS Office. A flexible, team-oriented mindset is essential for peak seasons and growth opportunities within