Rental Coordinator (Level I, II, III)

Mobile Air Inc.; Brooklyn Center (MN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Quarterly bonus opportunities

Health, Vision, and Dental Insurance

Life Insurance

401(k) with company match

Paid time off

Career development and advancement

Employee discount programs

Job summary

Mobile Air & Power Rentals in Brooklyn Center, MN seeks Rental Coordinators at all levels to manage rental contracts, invoicing, and account needs. You will collaborate with Sales, Operations, Service and Finance to support rental activity and ensure accurate documentation.

The role spans entry to senior levels with opportunities for training, guidance, and advancement in ERP/contract processes. Monday–Friday schedule with peak-season evenings/weekends possible.

Qualifications

• Relevant experience in rental coordination, contract administration, customer service, billing, project accounting, or a related field.
• Experience levels ranging from developing/entry-level through 6+ years of relevant experience are welcome.
• Proficiency with Microsoft Office; experience with ERP, CRM, or contract management systems is preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and customer service skills.
• Ability to work independently while collaborating effectively across departments.
• Strong problem-solving skills and willingness to learn and grow within the company.
• More experienced candidates should demonstrate advanced proficiency with rental contract processes and business systems, along with the ability to independently manage complex projects and provide guidance to less experienced team members.

Responsibilities

• Set up, maintain, and manage rental contracts, ensuring information is timely and accurate.
• Coordinate customer invoicing, purchase orders, rental extensions, and supporting documentation.
• Communicate directly with customers regarding contracts, billing, project details, and account needs.
• Work closely with Sales, Operations, Service, Finance, and other teams to support rental activity.
• Utilize company ERP systems and reporting tools to monitor contracts, invoicing, extensions, and other account activity.
• Maintain accurate documentation for deliveries, service, pickups, subcontracted services, freight, and other rental-related activity.
• Help identify and resolve billing, contract, and customer-related issues.
• Higher-level Rental Coordinators will manage more complex contracts, strategic accounts, major projects, vendor purchase orders, reporting, and contract changes.
• At more experienced levels, serve as a resource to other Rental Coordinators by providing training, guidance, and support on company systems, contract processes, and day-to-day responsibilities.
• Perform additional duties and provide operational support as needed.

Skills

Customer service

Billing

Contract administration

ERP systems

CRM systems

MS Office

Communication

Multitasking

Team collaboration

Education

High school diploma or equivalent

Tools

ERP software

CRM software

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Brooklyn Center, MN, US

At Mobile Air & Power Rentals,

we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent out a vast array of equipment, including portable air conditioners, chillers, heaters, and generators, helping clients save time and money while enhancing their operations and memorable events.

We are immediately hiring Rental Coordinators to join our dynamic team, all levels availability starting at Entry Level (I) up to Senior Levels (II, III).

Why Mobile Air?

Here are some of the perks & rewards:

• Competitive pay with quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401(k) with company match
• Paid time off (vacation, sick days, holidays)
• Career development and advancement opportunities
• Employee discount programs

What You’ll Do:

• Set up, maintain, and manage rental contracts, ensuring information is timely and accurate.
• Coordinate customer invoicing, purchase orders, rental extensions, and supporting documentation.
• Communicate directly with customers regarding contracts, billing, project details, and account needs.
• Work closely with Sales, Operations, Service, Finance, and other teams to support rental activity.
• Utilize company ERP systems and reporting tools to monitor contracts, invoicing, extensions, and other account activity.
• Maintain accurate documentation for deliveries, service, pickups, subcontracted services, freight, and other rental-related activity.
• Help identify and resolve billing, contract, and customer-related issues.
• Higher-level Rental Coordinators will manage more complex contracts, strategic accounts, major projects, vendor purchase orders, reporting, and contract changes.
• At more experienced levels, serve as a resource to other Rental Coordinators by providing training, guidance, and support on company systems, contract processes, and day-to-day responsibilities.
• Perform additional duties and provide operational support as needed.

We’re Looking for the Following Skills/Experience:

• Relevant experience in rental coordination, contract administration, customer service, billing, project accounting, or a related field.
• Experience levels ranging from developing/entry-level through 6+ years of relevant experience are welcome.
• Proficiency with Microsoft Office; experience with ERP, CRM, or contract management systems is preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Excellent communication and customer service skills.
• Ability to work independently while collaborating effectively across departments.
• Strong problem‑solving skills and willingness to learn and grow within the company.
• More experienced candidates should demonstrate advanced proficiency with rental contract processes and business systems, along with the ability to independently manage complex projects and provide guidance to less experienced team members.

Work Schedule:

• This position typically works Monday through Friday and may require additional availability during evenings, weekends, and holidays, particularly during peak seasons.

Join our team of dedicated professionals and contribute to the success of our HVAC operations while advancing your career in a fast-paced environment!