Contract Adminstrator

Haugland Group; Melville (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical package

Dental cover

Vision care

401k with match

Paid time off

Holidays

Professional development

Job summary

HauglandGroup, a privately-owned Long Island, NY-based civil infrastructure and energy construction company, has an immediate opportunity for an experienced Project Support Associate to join our team.

Let’s build together—this role supports contract administration, cost review with finance, and development of project documentation. We value initiative, timely completion, and collaboration in a fast-paced environment.

Qualifications

• 4+ years in business management and/or construction with emphasis on contract administration.
• Bachelor’s Degree in any field preferred.
• Working knowledge of contracts and specs including NYSDOT, Port Authority, local municipalities.
• Proficiency in Microsoft Office and standard computer applications.

Responsibilities

• Communicate with owners regarding contract documentation.
• Coordinate with field to prepare, review and evaluate monthly cost with the finance department.
• Develop, edit, review and maintain all contractual documentation and files.

Skills

Contract administration

Communication

Microsoft Office

Contract documentation

Education

Bachelor’s degree

Tools

Procore

Job description

HauglandGroup,aprivately-ownedLongIsland,NewYork-basedcivilinfrastructureandenergyconstructioncompanyhasanimmediateopportunityforanexperiencedProjectSupportAssociatetojoinourteam.

AtHaugland,weunderstandthatpushingtheboundariesofwhathasbeendoneisessentialtodeveloptheinfrastructureoftomorrow.Thejourneywon’tbesimple,butwhatgetsusthereis.AtHauglandGroup,OurWordisOurWay.Weareleadersinbuildingwhat’snextbecauseweseethepathtogetthereandwe’resettinganewstandardofexceptionalalongtheway.

Let’sbuildtogether!

KeyFunctions

• Communicatewithownerinallareasthatrelatetocontractdocumentation.
• Coordinatewithfieldtoprepare,reviewandevaluatemonthlycostwiththefinancedepartment.
• Develop,edit,review,andmaintainallcontractualdocumentationandfilesinaccordancewithallrequiredregulations.
• Assistinpreparingandnegotiatingofalltheelementsofapotentialcontractorsolicitationincludingschedule,performance,price,andpreparerelateddocuments.
• Supportanddocumentcontractclosingsincludingprojectingfinalcontractprice.
• Analyze,compute,andtrackcontractpaymentsandsupporttheresolutionofpayment-relatedproblems.
• AssistandworkwithProjectManagertohelpresolvecontractissues.
• Review,evaluate,executeanddocumentcontractsforsubcontractors.
• Create,documentandmaintainpurchaseordersofgoodsand/orservicesinaccordancewiththecontract.
• Update&maintaincompany/agencyERPsystemwithallcurrentprojectinformationintheappropriateprograms.Changeorders,purchaseorders,subcontractledger,progressentry,projectsubmittals,jobcost.
• Thispositioniscriticallydependentoncomputersysteminteraction.Extensivecomputerexperienceisnecessary.
• Assistwithmonitoringcontractualcompliancerequirements.

DesiredQualifications

• 4+yearsinbusinessmanagementand/orconstructionexperience(i.e.projectmanager)inasimilarfieldofconstructionwithspecificemphasisoncontractadministration.
• Bachelor’sDegreewithamajorinanyfieldpreferred.
• WorkingcomprehensionofcontractsandspecificationsincludingbutnotlimitedtoNYSDOT,PortAuthorityandlocalmunicipalities.
• Abilitytoparticipateproductivelyasacontributingmemberinateamenvironment.
• Abilitytocommunicateeffectivelyandconciselyusingavarietyofstylesandtechniquesappropriatetotheaudience.
• ProficientintheuseofMicrosoftOfficeandstandardcomputerapplications.
• Displayahighlevelofinitiative,effort,andcommitmenttowardscompletingassignmentsinatimelymanner.
• Abilitytoidentifyproblems;determinesaccuracyandrelevanceofinformation;usessoundjudgmenttogenerateandevaluatealternatives,andmakesrecommendations.
• Knowledgeand/orexperiencewithworkinginProcoreispreferred.

WhyHaugland?

Compensationrangeforthisroleis$90,000-$120,000

AtHauglandGroup,ourbenefitsaredesignedtoconveycompanycultureandvalueswhichhasemployeesatitsforefront.

• Excellentbenefitspackageincludingmedical,prescriptiondrug,dental,vision,HealthSavings,short/longtermdisability,andlifeinsurance
• 401kwith5%employermatch
• EmployerfundedDependentCareFSA
• Potentialforannualperformance-basedraise
• PaidTimeoff
• Paidcompanyobservedholidays
• Educationalandprofessionaladvancementopportunities
• Frequentcompany-sponsoredevents
• Relaxed,friendlyoffice
• Fastpaced,excitingenvironment

HauglandGroupLLCanditsoperatingdivisions,affiliates,relatedentities,andsubsidiaries(collectively,“theCompany”)donotacceptunsolicitedresumesfromsearchfirmsoremploymentagencies.UnsolicitedreferralsandresumesareconsideredpropertyoftheCompanyandtherefore,theCompanywillnotpayafeeforanyplacementresultingfromthereceiptofanunsolicitedreferral.OnlyupontheCompany’swrittenrequestmaypreferredvendorsbeinvitedtorefertalentforspecificopenpositions.Inthesecases,afullyexecutedagreementwiththeCompanymustbeinplaceandcurrent.

WeareanEqualOpportunityEmployer.