Construction Administrator: Compliance, Liens & Risk

Onni Contracting (Chicago) Inc; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

A Comprehensive Benefit Package

Health Saving Account

Flexible Saving Account

Employee Assistance Program

Annual Education Allowance

Generous Referral Program

Fun and collaborative culture with te

Team-building events

Friends and Family rates for Level

Hotels & Furnished Suites

The Opus Hotel

The Emily Hotel

Job summary

Onni Contracting (Chicago) Inc is seeking a Construction Administrator to manage subcontractor insurances, waivers and liens while collaborating with Accounting, Project teams, Risk Management, and Legal to identify potential risks in incompliance vendors.

The role ensures contract requirements are met before releasing vendor payments and facilitates submission of required documents from subcontractors and sub-tiers.

Qualifications

• 2+ years construction administration experience
• Experience in construction industry and with compliance, strongly preferred
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

Responsibilities

• Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)
• Manages the maintenance of insurance certificates in GC Pay and internal database
• Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management
• Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers(Conditional/Unconditional Progress and Conditional/Unconditional Final Release)
• Manages the maintenance of Waivers in GC Pay and internal database
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers
• Facilitates resolution of the release of Mechanic liens with the Legal Department
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers
• Manages the maintenance of Preliminary Notice from GC Pay and internal database
• Prioritizes and manages multiple projects simultaneously, and follow through on issue.
• Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow up
• Prepares Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing
• Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any missing
• Prepares waivers for checks to be issued
• Responsible for entering of checks info in the outstanding check log for approval and follow up if cleared
• Manages in internal communication via telephone, email inquiries and respond as appropriate
• Facilitates construction contracts with Project Coordinator and Project Managers with various trades
• Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.
• Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents
• Performs other duties as required

Skills

Construction administration

Tools

MS Office

Job description

Onni Contracting (Chicago) Inc is seeking a Construction Administrator to manage subcontractor insurances, waivers and liens while collaborating with Accounting, Project teams, Risk Management, and Legal to identify potential risks in incompliance vendors.

The role ensures contract requirements are met before releasing vendor payments and facilitates submission of required documents from subcontractors and sub-tiers.