Contract Administrator: Compliance & Closeout Expert

CRH; New Britain (CT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive base pay

Benefits package

Retirement savings plan

Health & wellness programs

Inclusive culture

Job summary

Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office. This role supports the Contract Manager in contract setup, review of payrolls, insurance, and subcontractor compliance, working with our Construction, Milling and Paving division.

The selected candidate will join a team focused on safety, quality and integrity, with opportunities to partner across the organization. Excellent MS Office and DocuSign proficiency are required.

Qualifications

• High school diploma or equivalent.
• 2 years’ administering contracts.
• Accounting/job cost experience preferred but not required.

Responsibilities

• Complete job setup procedure from bidding to accounting software (SOX Compliance).
• Assist Contracts Manager with review of daily revenue and job costs.
• Process bills when projects are complete and final quantities are confirmed by project managers.
• Help organize and send ticket corrections for previous days work.
• Manage subcontract ledger payments.
• Track, monitor, and facilitate the timely release and cancellation of bonds.
• Monitor retainage, lien waivers, and subcontractor documentation to complete project closeout.
• Assist project managers with pre-bid, pre-award, and on-going contract compliance.
• Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress.
• Review accuracy daily job cost reports with project managers.
• Check liquid escalation and update accruals.
• Update projects revenue and cost on completion.
• Prepare and submit contract compliance reports for Conn DOT.
• Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents.
• Prepare and submit utilization reports as required.
• Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor.
• Assist project managers with subcontractor payment approval and compliance.
• Provide clerical support as needed for contracts, subcontracts and vendors.
• Create and receipt against purchase orders.
• Match invoices to purchase orders, receipts, and subcontractor agreements.
• Manage subcontract ledger payments.
• Assist vendors with any payment discrepancies.
• Assist with month end and year end closing activities.
• Review and process new vendor set up requests.

Skills

Independent work

Team collaboration

Problem solving

Written & verbal communication

MS Excel

MS Word

Adobe PDF

DocuSign

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Adobe PDF

DocuSign

Job description

Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office. This role supports the Contract Manager in contract setup, review of payrolls, insurance, and subcontractor compliance, working with our Construction, Milling and Paving division.

The selected candidate will join a team focused on safety, quality and integrity, with opportunities to partner across the organization. Excellent MS Office and DocuSign proficiency are required.