Contract Administrator

at Tilcon Connecticut, Inc. in; New Britain (CT); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, disability benefits

Retirement savings plan

Wellness programs

Inclusive culture

Job summary

Tilcon Connecticut Inc. in New Britain is seeking an experienced Contract Administrator to support contract setup, review and compliance in a team environment. You will collaborate with the Contract Manager across construction, milling and paving divisions, ensuring accuracy in revenue, costs and documentation.

The role emphasizes SOX controls, DBE/WBE/SBE reporting, and timely contract closeout while maintaining safety and quality standards across DOT projects.

Qualifications

• High school diploma or equivalent.
• 2 years administering contracts.
• Accounting/job cost experience preferred but not required.

Responsibilities

• Complete job setup procedure from bidding to accounting software (SOX Compliance).
• Assist Contracts Manager with review of daily revenue and job costs.
• Process bills when projects are complete and final quantities are confirmed by project managers.
• Track, monitor, and facilitate timely release and cancellation of bonds.
• Prepare and submit contract compliance reports for Conn DOT.
• Assist project managers with subcontractor payment approval and compliance.

Skills

Independent work

Problem solving

Communication skills

Teamwork

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Word

Adobe PDF

DocuSign

Job description

Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around our state, serving the market from 23 locations throughout Connecticut. As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges. The most respected name in the construction industry, from the quarry to the road, Tilcon Connecticut does it all!

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then Tilcon Connecticut Inc. and CRH is the company for you!

Position Overview

Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office. This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance. This role will work closely with our Construction, Milling and Paving division. The selected candidate will be required to work in a team environment with other co-workers and managers. Our core values are safety, quality and integrity in everything we do. All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes. The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team.

Contract Administrator (Construction)

Key Responsibilities (Essential Duties and Functions)

Contract Set-up & Review

• Complete job setup procedure from bidding to accounting software (SOX Compliance)
• Assist Contracts Manager with review of daily revenue and job costs
• Process bills when projects are complete and final quantities are confirmed by project managers
• Help organize and send ticket corrections for previous days work
• Track, monitor, and facilitate the timely release and cancellation of bonds
• Monitor retainage, lien waivers, and subcontractor documentation to complete project closeout
• Manage subcontract ledger payments

Support Project Managers

• Assist project managers with pre-bid, pre-award, and on-going contract compliance
• Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress
• Review accuracy daily job cost reports with project managers
• Check liquid escalation and update accruals
• Update projects revenue and cost on completion

Connecticut DOT Reports

• Prepare and submit contract compliance reports for Conn DOT
• Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents
• Prepare and submit utilization reports as required

Subcontract Agreements

• Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor

Subcontractor Payment Approval

• Assist project managers with subcontractor payment approval and compliance
• Provide clerical support as needed for contracts, subcontracts and vendors.

Accounts Payable

• Create and receipt against purchase orders
• Match invoices to purchase orders, receipts, and subcontractor agreements
• Manage subcontract ledger payments
• Assist vendors with any payment discrepancies
• Assist with month end and year end closing activities
• Review and process new vendor set up requests

Qualifications

Education/Experience

• High school diploma or equivalent
• 2 years' administering contracts

• Accounting/job cost experience preferred but not required

Knowledge/Skill Requirements

• Ability to work independently and make decisions as well as work effectively in a team environment.
• Good problem solving skills.
• Ability to utilize resources and take initiative.
• Ability to write routine reports and correspondence
• Ability to multi-task and triage as needed without getting overwhelmed.
• Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
• Ability to speak effectively to customers or employees of organization.
• Expertise with Microsoft Office Suite, particularly Excel and Word.
• Expertise with Adobe PDF and DocuSign

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions.

The noise level in the work environment is usually quiet.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Tilcon Connecticut Inc., a CRH Company, is an Aff?

EOE/Vet/Disability--If you want to know more, please click on this link .