Contract Administrator

Tilcon Connecticut, Inc.; New Britain (CT); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive base pay

Health and dental benefits

Retirement savings program

Wellness programs

Diversity and inclusion culture

Job summary

Tilcon Connecticut Inc., a CRH company, is hiring a Contract Administrator in New Britain. This role supports the Contracts Manager with contract set-up, payrolls, insurance, and subcontractor compliance in a team environment focused on safety and integrity.

Responsibilities include bid procedures, revenue review, billing, and reports for Conn DOT. Strong MS Office skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent required.
• Two years administering contracts preferred.
• Strong Excel and Word skills with MS Office.
• Excellent written and verbal communication.
• Ability to work independently and in a team.

Responsibilities

• Complete job setup from bidding to SOX compliance.
• Assist Contracts Manager with review of daily revenue and job costs.
• Process bills when projects are complete and final quantities are confirmed.
• Monitor subcontractor documentation and payments.
• Prepare Conn DOT contract compliance reports and submission documents.
• Support project managers with contract compliance and subcontractor performance.

Skills

Independent work

Problem solving

Teamwork

Written/verbal skills

Excel & Word

Education

High school diploma or equivalent

2 years' contract administration experience

Tools

Excel

Word

Adobe PDF

DocuSign

Job description

Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around our state, serving the market from 23 locations throughout Connecticut. As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges. The most respected name in the construction industry, from the quarry to the road, Tilcon Connecticut does it all!

Position Overview

Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office. This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance. This role will work closely with our Construction, Milling and Paving division. The selected candidate will be required to work in a team environment with other co-workers and managers. Our core values are safety, quality and integrity in everything we do. All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes. The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team.

Key Responsibilities (Essential Duties and Functions)

Contract Set-up & Review

• Complete job setup procedure from bidding to accounting software (SOX Compliance)
• Assist Contracts Manager with review of daily revenue and job costs
• Process bills when projects are complete and final quantities are confirmed by project managers
• Help organize and send ticket corrections for previous days work
• Manage subcontract ledger payments
• Track, monitor, and facilitate the timely release and cancellation of bonds
• Monitor retainage, lien waivers, and subcontractor documentation to complete project closeout

Support Project Managers

• Assist project managers with pre-bid, pre-award, and on-going contract compliance
• Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress
• Review accuracy daily job cost reports with project managers
• Check liquid escalation and update accruals
• Update projects revenue and cost on completion

Connecticut DOT Reports

• Prepare and submit contract compliance reports for Conn DOT
• Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents
• Prepare and submit utilization reports as required

Subcontract Agreements

• Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor
• Assist project managers with subcontractor payment approval and compliance
• Provide clerical support as needed for contracts, subcontracts and vendors.

Accounts Payable

• Create and receipt against purchase orders
• Match invoices to purchase orders, receipts, and subcontractor agreements
• Manage subcontract ledger payments
• Assist vendors with any payment discrepancies
• Assist with month end and year end closing activities
• Review and process new vendor set up requests

Qualifications

Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodations, using some combination of skills and abilities.

Education/Experience

• High school diploma or equivalent
• 2 years' administering contracts

• Accounting/job cost experience preferred but not required

Knowledge/Skill Requirements

• Ability to work independently and make decisions as well as work effectively in a team environment.
• Good problem solving skills.
• Ability to utilize resources and take initiative.
• Ability to write routine reports and correspondence
• Ability to multi-task and triage as needed without getting overwhelmed.
• Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
• Ability to speak effectively to customers or employees of organization.
• Expertise with Microsoft Office Suite, particularly Excel and Word.
• Expertise with Adobe PDF and DocuSign

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit, walk and stand for periods of time. The employee is required to use a computer for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust to focus.

Continuous
Frequently
Occasionally
Not
Applicable
Bend
X
Kneel
X
Squat
X
Climb
X
Stand
X
Walk
X
Sit
X
Reach
X
Drive
X
Fine motor
X
Repetitive Motion
X
Right
X
Left
X

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions.

The noise level in the work environment is usually quiet.

Continuous
Frequently
Occasionally
Not
Applicable
Hot Weather
X
Cold Weather
X
Wet Weather
X
Exposed to Noise
X
Exposed to High Heat
X
Moving Equipment
X
Working With Others
X

Internal applicants: Prior to applying for any internal position, it is a requirement that employees must first notify their manager.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Tilcon Connecticut Inc., a CRH Company, is an affirmative action and equal opportunity employer.

EOE/Vet/Disability