Contract Administrator - Billing, Compliance & Contracts

Visterra Landscape Group; Overland (MO); On-site; USD 48,000 - 65,000; Full time

Job summary

Visterra Landscape Group is seeking a Contract Administrator to manage contract documentation, ensure compliance, and support billing, with a focus on accuracy and confidentiality in cross-functional coordination.

You will collaborate with branch managers, sales, and accounting to align scopes, process renewals, and generate status reports to support budgeting and revenue forecasting.

Qualifications

• 2-4 years of experience in contract administration or office coordination.
• Strong understanding of service-based contracts and billing practices.
• Ability to read, interpret, and summarize scopes of work.

Responsibilities

• Contract Management & Documentation: Prepare, review, and process new commercial landscape contracts, renewals, and amendments; maintain an organized digital contract database.
• Operational Support: Coordinate with Branch Managers and Sales to align scopes with capacity and provide summaries for routing and scheduling.
• Billing & Financial Coordination: Work with Accounting to ensure timely invoicing and confirm pricing structures.
• Client & Vendor Communication: Serve as point of contact for contract questions, COIs, renewals, and subcontractor compliance.
• Risk Management & Compliance: Ensure contracts meet policy and legal requirements; track COIs and confidentiality.
• Data & Reporting: Generate contract status reports and support budgeting through contract verification.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Tools

Microsoft Office Suite

CRM platforms

Contract management systems

Job description

Visterra Landscape Group is seeking a Contract Administrator to manage contract documentation, ensure compliance, and support billing, with a focus on accuracy and confidentiality in cross-functional coordination.

You will collaborate with branch managers, sales, and accounting to align scopes, process renewals, and generate status reports to support budgeting and revenue forecasting.