Contract Administrator - Landscape Ops & Billing

Visterra-Landscape-Group; Overland (MO); On-site; USD 63,000 - 77,000; Full time

Job summary

Visterra Landscape Group is seeking a Contract Administrator to support operations and financial success by handling contract documentation, compliance, pricing, and communication with clients and vendors. The role ensures accurate billing, clear contract terms, and efficient data tracking across branches.

Responsibilities include reviewing and processing contracts, coordinating with sales and operations, and generating status reports for leadership and budgeting.

Qualifications

• 2–4 years of experience in contract administration, project coordination, or office management.
• Strong understanding of service-based contracts and billing practices.
• Exceptional attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, CRM platforms, and contract management systems.
• Ability to read, interpret, and summarize scopes of work.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and meet tight deadlines.

Responsibilities

• Contract Management & Documentation: Prepare, review, and process new commercial landscape contracts, renewals, and amendments.
• Maintain an organized digital contract database and verify pricing, service frequencies, scopes of work, and special terms.
• Operational Support: Collaborate with Branch Managers, Account Managers, and Sales to ensure scopes align with capacity.
• Billing & Financial Coordination: Partner with Accounting to ensure timely invoicing based on contract terms.
• Client & Vendor Communication: Serve as a point of contact for contract questions, COIs, and renewals.

Skills

Communication skills

Attention to detail

Time management

Tools

Microsoft Office Suite

CRM platforms

Contract management systems

Job description

Visterra Landscape Group is seeking a Contract Administrator to support operations and financial success by handling contract documentation, compliance, pricing, and communication with clients and vendors. The role ensures accurate billing, clear contract terms, and efficient data tracking across branches.

Responsibilities include reviewing and processing contracts, coordinating with sales and operations, and generating status reports for leadership and budgeting.